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Event Marketing Plan: Checklist

Event Marketing Plan: Checklist

If no one heard about your event, it never really happened. Event marketing is your lifesaver when you need to explain to the world why you haven’t been getting a good night’s sleep for the last few months. But it’s obviously not the only reason you should fall in love with event marketing.

A strong event promotion strategy will help you drive event registrations, establish brand recognition, and build a contact base. Event marketing isn’t only about a one-day show going viral. These events actually generate real revenue for businesses and build client loyalty. As statistics reveal, 87% of consumers purchase products or services of brands after attending the brand’s event.

So how do you ensure your event organisation efforts aren’t all for naught? The short answer is communicate. Successful event marketers start their journey by building a content strategy that covers a range of messages. Social media, blogging, email campaigns—the list of channels that can be utilised to communicate a message is endless. Since a targeted timeline and logical sequences are critical here, consider using a marketing checklist for events to keep things under control.

Why do you need an event marketing plan?

CoSchedule developed a great vision of event marketing by comparing it to the concept of an apple.

event marketing While an event itself can be presented as the core of an apple, marketing is everything that surrounds the core. Obviously, it’s impossible to reach the core without eating the apple first. Thus, building an event marketing plan means paving the path for your target persona.

Make the most out of your marketing plan. Check out 11 hacks on how to boost your event marketing efforts here.

The key elements of an event marketing plan

Now it’s time to understand what the apple should taste like. Depending on the activities you decide to run, there might be many options for organising your event marketing plan. However, some elements are fundamental:

  • Goals: Determine the whys of your event marketing activities. Is there a clear reason you’re planning to send this email campaign? What do you expect to achieve by launching a social media contest? Here’s what the founder of MailTarget.co, Yopie Suryadi, says about the goals of email marketing at events: “We want to understand our users, how they behave, what their interests are, and so on and so forth. For example, at the APMF event, we arrange a campaign and newsletter based on what class they took and their attendee status, so we’re not giving them an irrelevant message.” Targeted goals give birth to targeted action, which generates targeted results. Embed marketing goals in your plan to build your path to targeted results.
  • Personas: Next, deal with who. Different activities can impact different people in unexpected ways. Integrate the profile, or profiles, of your target persona into a marketing event planning checklist, and align the activities with the real audience.
  • Schedule: Plan the touchpoints based on the stage of event organisation and the goals you want to reach at this particular stage. A detailed timeline will help you track the progress more efficiently.
  • Metrics: Lastly, add the measures that will be taken at each stage so that you can evaluate your marketing performance. From the number of email registrations to video views, choose the metrics that will give you insight into each activity.

Event marketing plan checklist

If you need a simple framework to get the idea of the key event marketing planning steps, you’ve landed in the right place. Here’s the basic event plan checklist template you can use:

Marketing objectives

  1. Ticket selling goals
  2. The impact of specific activities on event revenue
  3. Sponsorship targets
  4. Social media engagement
  5. Post-event sales estimations

Target persona profile

  1. Basic details like age, gender, and location
  2. Preferred social media platforms
  3. Possible reasons for attending an event
  4. Learning opportunities
  5. The best ways to connect

Marketing activities to use at each stage of an event

Pre-event:

  1. Email campaigns: messaging, goals, scheduling, and blasting
  2. Blog posts on relevant topics: writing and posting, according to the schedule
  3. Pre-event Facebook advertising activities (contests, giveaways, scheduled posts, etc.)
  4. Promotion campaigns on other social media platforms
  5. Co-marketing initiatives with sponsors
  6. Creation of print materials
  7. Partnerships with influencers

At event:

  1. Live interaction activities (live streaming on social media, real-time Q&A sessions, etc.)
  2. Social media posting
  3. Email campaigns: messaging, goals, scheduling, and blasting
  4. Real-time survey management
  5. Event app interaction: real-time posting, tracking, and answering questions
  6. Interviewing activities
  7. Video and photo activities

After event:

  1. Thank you emails: messaging, goals, scheduling, and blasting
  2. Collection and management of event visuals
  3. Preparation and posting of wrap-up materials (social media, blogs, emails, and industry-related media platforms)
  4. Post-event surveys: creation, management, and collection

Touchpoint mapping

Activity → Marketing channel → Number of touchpoints → Scenarios

Timeline

  1. Activity type
  2. Date and time
  3. Follow-up scenarios

Implementing your own event marketing plan

event marketing plan

There might be many aspects you’ll need to change in your particular situation. Whether you use a pre-made event marketing plan example or build your checklist from scratch, here are three recommendations:

  • Build separate content groups. Trigger desired actions by creating different types of content. For instance, with buzz content, you’ll be reaching out to new audiences. Informative content will help you keep registrants tuned in, etc.
  • Invest in email segmentation. The best messages are useless if they are not personalised. Use segmentation tools to filter recipients based on jobs, age, interests, etc.
  • Share your plan with an event team. Even if you’re the only one in charge of marketing, ensure your event team is acquainted with the plan. This way, your team members will be prepared to respond to ongoing marketing issues during an event.

Conclusion

You might have a stunning idea, but it’s useless if you don’t know how to sell it. An event marketing plan is a bridge that connects your event and your target audience. We hope this event marketing plan checklist will help you pave the right path on your event journey.

GEVME is the fully integrated platform that makes your event lifecycle happy. With advanced apps for each event management process, the platform helps you craft a custom event toolkit. Request a DEMO to experience the automation of website development, online registration, onsite check-in and related services.

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