Regardless of the nature of the event being organized, its planning should always begin with a thorough conversation with the person in charge. It is impossible to host a successful event without preliminary elaboration of many details, including event debrief questions.
What is an event debrief
A good event debrief example is a meeting with your team where you can carefully deconstruct and analyze a previous event. This is where you put event planning debrief questions on the table and ask “How did we do this?” More than a casual conversation about what did and didn’t work, a debriefing digs into why things actually happened or happens.
Why is event debriefing important?
Unfortunately, sometimes little time is devoted to preparing an event. In these circumstances, discussing with the host of the event issues related to logistics and other practical details may seem ineffective.
On the other hand, a dialogue during event debrief meeting which you can clearly identify and agree on the tasks facing you, is very useful. During the conversation, it may turn out that it is difficult for you to ask some important questions. In the end, the time that it will take you to discuss the main points, consider various options and identify priorities will not be wasted. A preliminary conversation with the host of the event will help you to get rid of doubts, significantly reduce the number of ill-conceived decisions, as well as prevent certain conflict situations.
When to ask debriefing questions
It’s very important to ask the best reflective questions possible as you debrief on your events. You can ask them on debriefing session before the event planning work starts. You may ask them your hosts, team members, vendors sponsors, etc. either before or post event to draw the full picture of your event success.
Steps to running a successful event debrief
Plan your questions to ask at an event debriefing in several steps.
Plan the workshop
Planning a great workshop needn’t be an overwhelming experience. Get your latest offers and arrange free self-development or product session.
Set the time and stick to it
Create a schedule and stick to one. Planning events always takes place with extremely tight schedules, so save your time and efforts.
Ask the critical questions
Pick the most significant key questions for an event debrief meeting to provide to your questioning participants.
Get attendee feedback
It is better to ask for attendee or team feedback immediately after the event is over, while the experience is still fresh in their minds they will answer your post-event debrief questions.
Questions for event debrief
Here is a list of debrief questions designed to give you actionable insights. If you want even more tips on how to debrief better, you’ll find those
Front End Debrief
There are actually two different kinds of event debriefs: the back end debrief and the front end debrief.
What were your original event objectives? Did you meet them? As s a team member, did you feel like you received adequate training to complete assigned tasks?
Were event problems solved? How? Did we find the optimal solution? How did we utilize technology at this event? Was it a success?
What would you like to see happening at similar events in the future? Did the event’s messaging correspond to your brand identity/message/sponsorship goals?
Were there any problems encountered as you tried to meet our event objectives? Did the event fulfill all of its commitments in terms of promised goods/promotional opportunities? Did you meet your budget/income expectations? Was cash flow efficiently managed so that all purchase orders could be processed in a timely manner?
Back End Debrief
The back end debrief and the front end debrief are the two types of event debriefs to consider before working out.
How effective and efficient was our registration process? How did you utilize technology at this event? Were all instructions and expectations made clear from the outset?
For Partners and Sponsors
What were some triumphs at our event? Did you feel sufficiently included when the event’s objectives were initially laid out? Who or what was responsible for them? How can we replicate these successes in the future?
Were there any setbacks beyond your control, such as shipment delays or an extreme weather event? Did the venue meet all of your requirements? Did caterers have access to adequate kitchen facilities? Did the AV team have sufficient access to power outlets and WiFi?, etc
Creating your event debrief strategy
Always start with an event debrief checklist that will allow you to make the most general idea of the event and understand the expectations associated with it. In every case, these are issues related to the outcome of the event and the use of acquired knowledge, skills. Start with them while coming up with your event debriefs strategy.
How to lead your debrief meeting
Here’s a brief guide to event debrief improve your event and your team’s performance:
- Invite the important people.
- Foster a comfortable environment.
- Set an agenda/itinerary.
- Start with your objectives and summary.
- Go through each key function.
- Send out an event debrief survey with debrief questions for event.
Do not forget to compose and provide a debrief report after you’re through with your questions.
Event debrief report
Here’s an event debrief report sample:
Event debrief template
Use GEVME top tips for a constructive event debrief, as well as a downloadable debrief template. To download useful templates or find out any other useful event planning information, how to do an event debrief, etc. Contact us any time.
Here’s an event debrief form template:
Call to action
Pick debriefing questions after an event with the help of event planning experts who are aware of the most subtle event planning twists and turns.
How we can help you
Starting from simplified event website creation and ending with analytics, GEVME helps you create an event management strategy and questions to debrief an event with the assistance of cloud –based platform which is an all in one solution for event planners. GEVME Xchange gives you the latest insights on event industry and teaches how sustainability practices can help maintain long-term prosperity and many other event planning nuances. They can also help in the project management from the creation and development of events to setting up and integration of peculiar software in the market and so much more. So, if you arrange debrief, this tool will be an extra help.
Before you dive into your next event, it’s important to review the previous one with an event debrief. Questions for event debrief will better help you to get the feedback and valuable insights from the most important people. Use the questions above to create a record of the event for your institution and debrief the program team on the event outcomes. Stay with us for more useful information.
Feel free with your debrief suggestions!