Events AI Playbook — AI for Event Marketing | Sep 24
Gevme Platform for Hybrid Events
Create a unified hybrid event experience by blending physical and virtual.
Simplify Your Registration Workflow
Registration
Create a single registration page for your hybrid event where invitees can choose between a physical or digital track. Alternatively, enable sets of attendees to register for the physical or digital track only.
Ticketing
Registrants receive a different type of ticket with the relevant information based on the track they selected. Physical attendees receive details to check in at the venue, while virtual attendees receive their login details.
Offer Secure and Seamless Check-In
Physical Check-In
Use our check-in hardware and software to enable attendees to breeze through the check-in process without ever having to touch any device other than their own.
Virtual Check-In
Only registered attendees can access the virtual platform. For enhanced security, OTP can be enforced and sharing of login details can be restricted. It’s secure and it’s seamless.
Provide Unified Engagement & Networking
Hybrid Engagement
The attendee experience does not limit itself to what is on stage. Both set of attendees can chat, ask questions to speakers and participate in polls on our virtual platform or using our mobile app.
Hybrid Networking
Bridge the gap between attendees joining physically and digitally. Our recommendation engine can match them based on shared interests, and they can connect using our integrated meeting feature.
FAQ's
What is a hybrid event?
A hybrid event brings together an in-person audience at a venue and a virtual audience joining online, in the same event. Both groups follow the same sessions, speakers and content, and the best hybrid events let them interact with each other too. Hybrid formats help organisers reach more people than a venue alone can hold.
What is hybrid event management software?
Hybrid event management software lets you run the in-person and virtual sides of an event from one system. It handles registration for both audiences, venue check-in, livestreaming, virtual access, engagement and networking, so all attendee data stays in one place. Gevme’s hybrid event management software covers each of these on a single platform.
How does registration work for a hybrid event on Gevme?
You can create a single registration page where each attendee chooses a physical or digital track. If you prefer, you can also run separate registration for the physical and digital tracks.
What do in-person and virtual attendees receive after registering?
Each attendee gets a ticket that matches their track. In-person attendees receive their venue check-in details, while virtual attendees receive their login information for the online event.
How do in-person attendees check in at a hybrid event?
In-person attendees check in with Gevme’s check-in hardware and software, scanning the QR code on their own phone so they never need to touch a shared device. Badges print on demand, and check-in data updates live for your team.
How do I keep the virtual side of my hybrid event secure?
Only registered attendees can access Gevme’s virtual platform. For extra security, you can require a one-time password (OTP) at login and restrict attendees from sharing their login details with others.
Can in-person and virtual attendees interact with each other?
Yes. Gevme’s hybrid engagement tools let both audiences chat, ask speakers questions and take part in the same live polls. This keeps virtual attendees part of the same conversation as the audience in the room.
Can hybrid attendees network with each other?
Yes. Gevme’s recommendation engine matches in-person and virtual attendees based on shared interests, and they can connect through the built-in meeting feature. Meetings can take place online or at set locations at the venue, such as rooms or booths.
How do I livestream sessions to virtual attendees?
Create a live channel in Gevme and stream into it from your production software using an RTMP URL and stream key, or connect streams from YouTube, Vimeo, Facebook, Microsoft Stream or Zoom. Virtual attendees watch sessions on your event pages alongside chat, Q&A and polls.
Can I show different content to in-person and virtual attendees?
Yes. Gevme can use each attendee’s check-in status to control what they can see. Pages, content and experiences can be opened up only to attendees who have checked in at the venue, giving each audience a journey that fits how they are attending.
