How GovInsider Managed 1200+ Attendees at a Government Innovation Summit with Gevme and Snapsight
About Festival of Innovation 2025
Festival of Innovation 2025 was a public sector-focused event hosted in Singapore, bringing together government agencies, statutory boards, and digital leaders to explore practical strategies for transformation, innovation, and service delivery.
Headquarters
Singapore
Industry
Government, Public Sector, Digital Transformation
Key Features Used
Touchless self-check-in kiosks, Onsite registration counters, Session attendance tracking, Custom tearless badges, Lead capture app for exhibitors, Real-time AI session summaries (Snapsight), Takeaways and idea clouds, Dedicated onsite specialists
Event
Name: Festival of Innovation 2025
Date: 25–26 March 2025
Format: Onsite
Venue: Sands Expo and Convention Centre, Singapore
Attendees: 1,200+
Organized by
GovInsider / Clarion Events Pte Ltd
Need
GovInsider needed a reliable way to manage check-in, session access, and lead capture for over 1,200 attendees. With multiple sessions running in parallel, they also needed a reliable system to capture and share content in real time, without relying on manual workflows.
Use Cases
- Self-check-in and badge printing at scale
- Assisted registration for walk-ins and support
- Real-time session tracking and attendance
- AI-generated content summaries for post-event use
- Interactive content wall powered by live session insights
- Lead capture for partner exhibitors on the show floor
The Result
Gevme and Snapsight enabled a seamless onsite experience across registration, access control, and content engagement. Attendees moved quickly through check-in, accessed session content even if they missed it live, and exhibitors captured leads smoothly. Snapsight’s real-time summaries also gave the content team a ready-to-use foundation for event reporting, saving time and keeping the event aligned with its digital-first mission.
A Stage for Real Transformation, Not Just Talk
Held at the Sands Expo & Convention Centre in Singapore, the event brought together over 1,200 attendees from government agencies and statutory boards. With an agenda packed across two days, the focus was on real-world challenges, from AI adoption to legacy modernisation, talent pipelines, and smart service design.
- Concurrent panels and presentations across three content tracks
- Closed-door workshops and roundtables
- Partner-led sessions and experience zones
The ambition was clear. The execution needed to match.
Content Overload and Operational Complexity
The biggest challenge was managing the volume and pace of content. With multiple rooms running in parallel, the content team struggled to capture key ideas and connect the dots across sessions. Attendees were forced to choose between tracks, often missing sessions they were equally interested in.
Manual note-taking, post-event chasing, and fragmented updates weren’t an option. GovInsider needed a structured way to capture and consolidate ideas in real time. The tech also had to reflect the theme of the event, this was, after all, an event about modern public service.
Choosing Snapsight and Gevme for What They Could Deliver
- Auto-generate AI summaries of every key session
- Extract clear takeaways and themes into visual formats
- Feed Spark, the event’s interactive digital wall, with live content from across rooms
Gevme supported the operational backbone. From check-in to badge printing to session tracking, the platform ensured everything moved fast without friction.
What Gevme Set Up Onsite (And How It All Worked Together)
To manage a large crowd and multiple sessions running at once, GovInsider needed a setup that could handle registration, session tracking, lead capture, and badge printing, without bottlenecks or delays. Gevme delivered a full onsite stack that made this possible.
| Component | Purpose |
| Model S Kiosks | Touchless self-check-in with badge printing and QR scanning |
| Counter Set with Laptop and Printer | Manned registration counter for assisted check-in |
| Onsite Specialists | Full setup and support, hardware and software configuration, staff training |
| Session Check-In App | QR-based check-in to monitor who attended which sessions |
| Tearless Paper Badges | Custom-printed, durable badges for all attendees |
| Gevme Leads Scan App | Exhibitors scanned delegate badges to manage leads on the floor |
How It All Came Together
This deployment gave GovInsider complete visibility and control without overwhelming the team. Attendees got in smoothly. Exhibitors captured leads easily. Sessions were tracked without manual lists. Our team was onsite throughout to keep things running smoothly and handle anything on the spot.
It was a compact, well-coordinated setup designed for a high-pressure, high-traffic event, and it worked.
Clearer, Faster Insights With Snapsight
Attendees could revisit sessions they missed, skim top insights, or explore idea clouds from other tracks. This created a shared understanding of what was discussed without needing to sit in every room.
For the content team, Snapsight became a foundation for faster reporting. Rather than assembling notes after the event, they already had the building blocks in place.
“Snapsight is a useful tool to catch up on sessions missed and share quick takeaways.”
“The team had an enriching experience. There was great support, and we all learnt a lot.”
– Tyler Lim, Director (Transformation & Strategic Projects), GovInsider
Snapsight made it easy to capture the essence of every session, without manual effort or delay. The AI-generated summaries were pushed directly into Spark, the interactive event wall, giving attendees a quick way to revisit sessions they missed or skim key ideas across different tracks.
This content wasn’t just useful in the moment. It also became a valuable input for post-event reports, helping the GovInsider team piece together highlights and insights faster than before.
The organiser noted that the real-time summaries worked particularly well and were especially effective in improving the attendee experience, making the event feel more connected and accessible despite its multi-track format.
A Proof Point for What Modern Events Can Look Like
Festival of Innovation 2025 showed how governments can work smarter, move faster, and stay connected to the people they serve. Every touchpoint, from registration to content delivery, reflected that mission.
Gevme and Snapsight helped turn that intent into action:
- Attendees moved through the venue without delays or bottlenecks
- Exhibitors collected leads without relying on paper or guesswork
- Sessions were captured, summarised, and made accessible in ways that saved time and surfaced patterns
Instead of just discussing digital transformation, the event ran on it.
GovInsider hosted a conversation and backed it with a working model of what the future of government events can look like.
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