AIME 2025: Gevme's Tech Takes Center Stage

About AIME

The Asia Pacific Incentives and Meetings Event (AIME) is a leading trade show for the meetings and events industry, connecting buyers and suppliers from across the region.

Headquarters

Melbourne, Australia

Industry

Meetings, Incentives, Conferences, and Exhibitions (MICE)

Key features/tools used

Gevme Exhibitor Portal, Gevme Registration, Gevme Kiosk App, EcoKiosks, Snapsight

AIME 2025, one of the biggest events in the Asia-Pacific region, brought together a global audience of industry professionals. And Gevme was the key technology provider actively shaping the event experience. Here’s how we contributed to AIME’s success.

Gevme's Role at AIME

AIME is where connections spark and deals take shape. Gevme made sure everything behind the scenes ran smoothly, from registration to on-site engagement.

  • Seamless registration: A seamless platform ensured accurate data and a hassle-free sign-up process for all participants.
  • Exhibitor portal: Exhibitors had a dedicated space to manage company details, assign badges, and purchase add-ons, reducing back-and-forth communication.
  • Fast check-ins: The Gevme Kiosk App made on-site check-ins effortless with quick badge printing, reducing wait times and errors.
  • Smarter engagement: Snapsight, our real-time content summarization tool, helped attendees capture key insights from sessions.

From registration to check-in to live insights, Gevme kept AIME running like clockwork.

Pre-Event Preparation Made Easy

Event preparation can be difficult. To help exhibitors, we provided the Gevme exhibitor portal – a central platform to manage their AIME presence.

Exhibitors could:

  • Manage company information: Update details, add logos, and ensure their profile was complete.
  • Handle badge management: Assign badges to their team, buy more if needed, and track personnel.
  • Upgrade packages: Buy add-ons directly through the portal to improve their visibility at AIME.

This self-service approach reduced work for exhibitors and organizers, allowing them to focus on networking and business.

Frictionless Check-In & On-Site Experience

Event check-ins can be slow and inefficient. AIME 2025 needed a better way. Gevme’s software powered seamless check-ins, self-service badge printing, and live attendance tracking, making long lines and registration bottlenecks a thing of the past. Working with Sprintr, a local hardware expert, we ensured attendees checked in fast, badges printed instantly, and real-time data flowed to organizers.
  • Rapid check-in: Self-service kiosks and the Gevme Kiosk App sped up entry, cutting wait times.
  • Data accuracy & security: Real-time database sync ensured clean records, minimizing errors.
  • Real-time attendance tracking: Organizers used Gevme’s dashboard to monitor entry numbers as they happened, helping them manage crowd flow and make quick decisions.
This setup proved that streamlined check-ins aren’t just possible, they should be expected. With the right tools and local expertise, this experience can be replicated anywhere.

Content that Sticks

We also focused on improving content engagement and retention. Snapsight, our AI content summarization tool, was key at AIME 2025.

  • Real-time summaries: Snapsight gave multilingual summaries of sessions in real-time, so attendees captured key takeaways.
  • Silent sessions support: Snapsight helped attendees learn during Silent Sessions by recording discussions and making content accessible after the event.

What's Next?

AIME 2025 showed how effective combining good technology with strong partnerships can be. We improved the exhibitor and attendee experience, sped up check-ins, and increased content retention.

The Gevme-Sprintr partnership will change events in Australia, bringing efficiency and simplicity to events of all sizes. We want to make event technology work for everyone.

If you missed us at AIME, don’t worry – this is just the start. Australia, your event tech is about to get better.

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Data Retention Policy Update Notice

As part of our ongoing commitment to data privacy and security, we are updating our data retention policy. In alignment with our Data Protection Trustmark certification requirements, we have modified how long we retain customer data after subscription termination.
Key Change: Customer data will now be retained for 2 years after subscription termination (reduced from 5 years). This change takes effect from January 1, 2025.

For questions or to learn more, read the full notice.