The events industry is burning out its best people. While 89% of professionals report staffing shortages impacting their events, the talent that remains is drowning in the wrong kind of work. Senior planners who should be crafting attendee experiences and building strategic partnerships are instead stuck reformatting speaker bios, chasing version control across platforms, and turning spreadsheets into readable reports.
AI was supposed to fix this. Today’s generic AI and content generators promised to automate the grunt work and free up creative bandwidth. But ask any planner who’s tried them, and you’ll hear the same story: hours spent crafting detailed prompts, only to get back generic text that needs extensive editing. Tools that claim to “auto-build” programs but still require manual setup, copying, and extensive correction. Analytics platforms that dump data without context or actionable insights.
The promise of AI relief turned into another layer of work.
The Real Problems AI Hasn’t Solved
Data gets stuck in tech platforms. Event platforms capture registrations, engagement, check-ins, survey responses. But getting insights from this data requires data analysts or developers. When leadership asks for registration trends by audience segment, the event manager has to request custom reports from technical staff, wait for analysis, then get interpretation before stakeholders see anything useful. Simple questions take days to answer because the data sits behind technical barriers.
Every event starts from scratch. Upload your event brief to current AI tools, and they might extract session topics and speakers, but they don’t understand that your healthcare summit needs different formatting than a tech conference, or that your mobile app has character limits your website doesn’t. Generic output still requires extensive human revision.
Content lives in silos. A speaker bio gets written five different ways for five different platforms. Change a session time, and suddenly six systems need manual updates. The content exists, but nothing talks to anything else.
The real cost isn’t just time – it’s strategic. While teams coordinate platform updates, market research doesn’t happen. While they format content across channels, partnership opportunities slip by. While they manually pull together stakeholder reports, innovative programming ideas sit on the shelf.
Introducing Coplanner
Coplanner isn’t “just another AI assistant”. Coplanner is an AI assistant for intelligent event planning, built directly into Gevme, designed around how planners actually work.
It is your event-specific AI assistant that helps you plan, write, analyse, and automate – cutting hours of manual work so you can focus on what truly matters: building partnerships, shaping stories, and designing memorable experiences.
It focuses on three core areas where planners lose the most time: analytics & data visualization, automation, content creation.
Analytics & Data Visualization: Make Data Make Sense
Current analytics tools either require technical expertise or provide templates that don’t match how event professionals think about their data. Coplanner turns every datapoint into live intelligence using plain English.
Dashboards in Plain Questions Ask in natural language: “Show me registration trends by audience segment” or “Track live engagement by session type.” Coplanner translates your questions into full dashboards in seconds, no technical setup required.
Dashboards for Every Use Case Build once, reuse across events:
- Before the event: Track invitations, registrations, and ticket revenue
- During the event: Monitor check-ins, live attendance breakdowns, and survey responses in real time
- After the event: Pull no-show statistics, ROI reports, and feedback scores at a glance
Stakeholder-Ready Views Generate targeted dashboards automatically – sponsors get lead data, sales teams see conversion metrics, operations teams monitor logistics dashboards. No more waiting days for analysts or manually combining data from multiple platforms.
Command Center Dashboards Create fullscreen monitoring displays showing real-time registrations, payments, attendance, and engagement. Keep teams aligned with accurate insights without constantly regenerating reports or refreshing spreadsheets.
You maintain full control over the final result – rename cards, resize elements, rearrange layouts, and export visuals exactly how you need them. But AI handles the heavy lifting of data processing and visualization.
Automation: From Concept to Live Event
Coplanner eliminates the copy-paste errors, version mismatches, and endless form-filling that plague event setup and management.
Agenda Builder Start with whatever you have – an event brochure, website, or just ideas in your head. Upload existing materials and Coplanner extracts sessions, timings, and speakers automatically. Or simply type in natural language: “Morning keynote at 9 AM, then three sustainability breakouts, followed by networking lunch.”
Coplanner drafts your first agenda cut, complete with proper session mappings. Refine with follow-up prompts (“Move the keynote to 9:30 and add a 15-minute coffee break”) or edit elements directly while keeping AI-generated mappings intact. When ready, publish directly to your event without extra steps.
Event Creator
Traditional AI tools generate generic content that lacks event context and requires extensive editing. Coplanner creates in-context, ready-to-publish material that understands your event’s needs from the start.
High-Converting Event Descriptions Turn rough notes and PDFs into professional, audience-focused copy in minutes. Instead of refining generic AI output, your event page starts working immediately with copy that resonates with your specific audience and reflects your brand voice. You can still tweak the details, but the heavy lifting is already done.
Multi-Format Session Blurbs Generate session descriptions tailored for mobile app character limits, website formats, and print materials – all in one go. Every channel stays aligned without duplicate work or version control headaches.
Speaker Bios Without the Chase Drop in a LinkedIn profile and get a polished, brand-ready bio in seconds. No more chasing speakers for updated bios or spending 30+ minutes editing AI output to match your event’s standards.
The difference is context awareness. Coplanner knows your healthcare summit needs different language than your tech conference, understands your mobile app’s constraints, and maintains your brand voice across every piece of content.
Content Creation: A Copywriter That Gets Events
Traditional AI tools generate generic content that lacks event context and requires extensive editing. Coplanner creates in-context, ready-to-publish material that understands your event’s needs from the start.
High-Converting Event Descriptions
Turn rough notes and PDFs into professional, audience-focused copy in minutes. Instead of refining generic AI output, your event page starts working immediately with copy that resonates with your specific audience and reflects your brand voice. You can still tweak the details, but the heavy lifting is already done.
Multi-Format Session Blurbs
Generate session descriptions tailored for mobile app character limits, website formats, and print materials – all in one go. Every channel stays aligned without duplicate work or version control headaches.
Speaker Bios Without the Chase
Drop in a LinkedIn profile and get a polished, brand-ready bio in seconds. No more chasing speakers for updated bios or spending 30+ minutes editing AI output to match your event’s standards.
The difference is context awareness. Coplanner knows your healthcare summit needs different language than your tech conference, understands your mobile app’s constraints, and maintains your brand voice across every piece of content.
Built for How You Actually Work
Event expertise is baked into every feature. Coplanner knows that healthcare summits need different formatting than tech conferences. It understands mobile app character limits, web copy requirements, and print material specifications. It recognizes industry terminology, audience types, and event formats.
More importantly, it integrates with your existing Gevme workflow instead of adding another platform to manage. Content creation, automation, and analytics happen where you’re already working, with the context of your events already loaded.
Your data stays secure and under your control, following the same strict governance policies as Gevme. Coplanner doesn’t access personally identifiable attendee information, and everything runs within your existing security framework.
What This Means For Planners
Coplanner handles the grind so you can make the moments that matter. Instead of spending 30 minutes editing each speaker bio, you get publication-ready content in seconds. Instead of days pulling together stakeholder reports, you get insights surfaced in context when you need them. Instead of rebuilding agendas from scratch, you start with what you have and iterate toward what you want.
The strategic time comes back. The creative bandwidth returns. The late nights spent on manual updates and version control can finally become early mornings spent on experience design and partnership building.
This is event AI that actually understands the work you do – and gets out of your way so you can do it better.
Note: This is version one. We’re already building the next set of features based on what event professionals really need. More workflow automations. Better integrations. Smarter ways to handle the tasks that still eat up your time. Practical improvements that give you more time to focus on the parts of event planning you actually care about.
