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Wednesday / December 2.

The Latest Event Industry Insights

Why Location Is Key When Choosing Event Venue

When it comes to buying a property in which to live, many people swear by the old adage ‘location, location, location’ – and it seems this is no less important for event organizers looking for somewhere to host their next meeting or conference.

I recently wrote the blog about my personal top 5 considerations when selecting an event venue and I recently uncovered an industry report from the Institute of Business Travel Management (IBTM). IBTM recently asked a wide selection of people holding or hosting events in Europe about what factors they view as important in terms of influencing their selection of venue and destination.

An overwhelming majority (73.7 per cent) said the location, i.e. the area of the country, is the most significant aspect for them, the Meetings Industry Report 2013 states.

The quality of service provided by the venue came second with 57.9 per cent, while the price and value for money was a close third (52.6 per cent).

Rounding out the top five were access and capacity of conference facilities, both scoring 31.6 per cent.

Perhaps this discovery isn’t too surprising, though. After all, events need to be in places that are well-known and easy to find unless they are virtual meetings, because too few people would go otherwise.

Indeed, in a recent study that we did, 45 per cent of unique click-throughs during the registration process was to the Event map. People were clearly using the map to check they would be able to get to the venue before making their bookings.

The IBTM said it was interesting to note that quality of service came before budget considerations in event organizers’ eyes, but again, this may be obvious when carefully analyzed. Of course, brands do not want to waste money in austere times, but a cheap meeting or conference will look poor and may result in delegates not returning or leaving early. Spending more in the short term could result in a better return on investment in the long run.

Rated as not at all important for organizers were dedicated technical support and technical capability and expertise of venue staff, which suggests that organizers are using their own technology both during the ticket booking process and throughout the event to make their happenings efficient and cost-effective.

What do you see as most important when choosing an event venue? Welcome your comments below.

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Latest comments

  • I was always curious as to how businesses chose locations for their events, and decided to search online for some answers. I liked what you said about venues need to be at places that people know, as studies show that more people go. If a well known venue is chosen, no one has to worry about not being able to find it or any other transportation issues. Thanks for the informative blog.

    • Hey Rachel,

      Glad you found our post useful.

  • This just goes to show that location can be everything at times. Thanks for sharing.

  • I am planning a large event for family and friends, and I want to make sure I choose a unique and exciting event venue. The location is so important in making it a worthwhile experience for those that attend. As you said, professionals see this as an important aspect. Interesting that 73.7 percent said that location was significant. This will be a big deciding factor in my event planning.

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