SITCE 2018 Congress Delegate Registration

9 - 11 Jul, 2018
SANDS EXPO AND CONVENTION CENTRE 10 Bayfront Avenue Singapore
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PLEASE READ THE TERMS AND CONDITIONS APPLIED BELOW

 
TERMS AND CONDITIONS
GENERAL INFORMATION
THE REGISTRATION FORM (INCLUDING VIA THE ELECTRONIC ONLINE APPLICATION SYSTEM) SERVES AS A CONTRACT BETWEEN THE DELEGATE AND SITCE 2018.  YOU WILL RECEIVE AN ACKNOWLEDGEMENT EMAIL AS SOON AS YOUR REGISTRATION FORM IS RECEIVED BY THE SITCE 2018 SECRETARIAT.  THE CONFIRMATION EMAIL AND INVOICE WILL BE ISSUED TO YOU UPON SUCCESSFUL PAYMENT. 

TO QUALIFY FOR GROUP DISCOUNT, THE APPLICATION MUST BE SUBMITTED BY THE SAME COMPANY/ORGANISATION AND BILLED UNDER ONE INVOICE.


METHODS OF PAYMENT
PAYMENT SHOULD PREFERABLY BE PROCESSED BY CREDIT CARD (MASTERCARD OR VISA).  CREDIT CARD PAYMENT IS ONLY AVAILABLE VIA THE ONLINE REGISTRATION SYSTEM OR ON-SITE AT THE SITCE 2018 VENUE. TELEGRAPHIC TRANSFERS (TT) AND LOCAL CHEQUES IN SINGAPORE DOLLARS WILL BE ACCEPTED.  ENTRY INTO SITCE 2018 IS SUBJECTED TO FULL PAYMENT BEING RECEIVED AT LEAST ONE WEEK BEFORE SITCE 2018.  SHOULD YOUR TT OR LOCAL CHEQUE IN SINGAPORE DOLLARS BE PROCESSED DURING THE WEEK BEFORE SITCE 2018, PLEASE SEND A COPY OF THE TT TRANSACTION REFERENCE OR COPY OF YOUR LOCAL CHEQUE TO DELEGATE@SITCE.ORG AND BRING YOUR PROOF OF PAYMENT TO THE REGISTRATION DESK ON-SITE. THE ORGANISER WILL NOT BEAR ANY BANK CHARGES ASSOCIATED WITH THE TRANSFER OF MONEY. ADMINISTRATIVE FEE OF S$20 IS APPLICABLE FOR PAYMENTS VIA TELEGRAPHIC TRANSFER AND 3% ADMIN CHARGES FOR CREDIT CARD PAYMENT.
 
SUBSTITUTION OF DELEGATES
IF A DELEGATE CANNOT ATTEND SITCE 2018, WE ARE HAPPY TO ACCEPT A SUBSTITUTE COLLEAGUE AT ANY TIME.  REQUESTS FOR SUBSTITUTIONS WILL ONLY BE ACCEPTED IN WRITING VIA EMAIL TO DELEGATE@SITCE.ORG.  THE COMMUNICATION MUST INDICATE THE NAME AND REGISTRATION ID OF THE CANCELLED DELEGATE AS WELL AS DETAILS OF THE SUBSTITUTE.  THE SUBSTITUTE MUST BE FROM THE SAME ORGANISATION. PLEASE NOTE THAT AN ADMINISTRATIVE FEE OF S$150 APPLIES IF REQUEST FOR SUBSTITUTION IS RECEIVED AFTER 31 MAY 2018.
 
CANCELLATION POLICY
NOTIFICATION OF CANCELLATION MUST BE MADE IN WRITING VIA EMAIL TO DELEGATE@SITCE.ORG.  THE COMMUNICATION MUST INDICATE THE NAME AND REGISTRATION ID OF THE CANCELLED DELEGATE.  FULL OR PARTIAL REFUND OF THE REGISTRATION FEES WILL BE GRANTED LESS ADMINISTRATIVE FEES IF THE NOTIFICATION OF CANCELLATION REACHES THE SITCE 2018 SECRETARIAT BY THE FOLLOWING DEADLINES:
  • A FULL REFUND LESS S$250 ADMINISTRATIVE FEE WILL BE GIVEN FOR CANCELLATION RECEIVED ON OR BEFORE 6 APRIL 2018
  • A 50% REFUND LESS S$250 ADMINISTRATIVE FEE WILL BE GIVEN FOR CANCELLATION RECEIVED ON OR BEFORE 31 MAY 2018
  • NO REFUND WILL BE GIVEN FOR CANCELLATIONS RECEIVED ON OR AFTER 31 MAY 2018
NO-SHOWS WILL NOT QUALIFY FOR A REFUND OF FEES.  REFUNDS OR CREDITS WILL NOT BE GIVEN FOR UNATTENDED EVENTS OR EARLY TERMINATION OF ATTENDANCE. THESE RULES ALSO APPLY TO GROUP REGISTRATIONS. ALL REFUNDS WILL BE PROCESSED AFTER THE SITCE 2018.  IN THE EVENT OF OVERPAYMENT OR DOUBLE PAYMENT, REFUND REQUESTS INCLUDING VALID PROOF OF THE OVERPAYMENT OR DOUBLE PAYMENT MUST BE MADE IN WRITING VIA EMAIL TO DELEGATE@SITCE.ORG, NO LATER THAN ONE (1) MONTH AFTER THE CLOSURE OF SITCE 2018.  BANK CHARGES ASSOCIATED WITH A REFUND WILL BE BORNE BY THE DELEGATE(S).
 
VISA REQUIREMENTS / INVITATION LETTER
IT IS THE SOLE RESPONSIBILITY OF THE DELEGATE TO TAKE CARE OF VISA REQUIREMENTS.  DELEGATES WHO REQUIRE AN ENTRY VISA MUST ALLOW SUFFICIENT TIME FOR THE VISA APPLICATION PROCEDURE.  DELEGATE REGISTRATION DETAILS MIGHT BE SHARED WITH THE IMMIGRATION AUTHORITIES TO ASSIST IN THE IMMIGRATION PROCESS.  HOWEVER, SITCE 2018 WILL NOT CONTACT EMBASSIES AND CONSULATES ON BEHALF OF VISA APPLICANTS. TO RECEIVE AN INVITATION LETTER FOR SITCE 2018, DELEGATES MUST FIRST REGISTER AND PAY THE REGISTRATION FEES IN FULL.  THEY CAN THEN CONTACT DELEGATE@SITCE.ORG TO REQUEST FOR THE INVITATION LETTER. IF THE DELEGATE IS NOT GRANTED HIS/HER VISA, THE REGISTRATION FEES WILL BE REIMBURSED (LESS S$250 ADMINISTRATIVE FEE) IF AND ONLY IF HE/SHE PROVIDES THE SITCE 2018 SECRETARIAT IN WRITING VIA EMAIL TO DELEGATE@SITCE.ORG WITH AN OFFICIAL DOCUMENT FROM THE IMMIGRATION & CHECKPOINTS AUTHORITY OF SINGAPORE, SHOWING THE VISA REJECTION AND THAT THE APPLICATION WAS MADE AT LEAST TWO (2) MONTHS BEFORE SITCE 2018.
 
FORCE MAJEURE
THE ORGANISER SHALL NOT BE LIABLE TO THE DELEGATE BY ANY REASON OF ANY CANCELLATION OR PART-TIME OPENING OF THE CONGRESS, EITHER AS A WHOLE OR IN PART, FOR ANY NON-PERFORMANCE OF THEIR OBLIGATIONS UNDER THIS CONTRACT OR FOR ANY AMENDMENTS OR ALTERATIONS TO ALL OR ANY OF THE RULES AND REGULATIONS OF THE CONGRESS IN EACH CASE TO THE EXTENT THAT SUCH OCCURRENCE IS DUE TO ANY CIRCUMSTANCES NOT WITHIN THEIR CONTROL INCLUDING BUT NOT LIMITED TO AND WITHOUT AFFECTING THE GENERALITY OF THE FOREGOING, ANY ACTS OF GOD, FLOOD, TEMPEST, STORMS, WAR, SHORTAGES OF WATER, LABOUR OR POWER, ACTS OR THREATS OF TERRORISM, RIOTS, CIVIL COMMOTION, STRIKES OR INSURRECTION, FAILURE OF ANY APPLICABLE GOVERNMENT AUTHORITY TO ISSUE REQUIRED GOVERNMENTAL PERMITS, SUSPENSION, TERMINATION OR REVOCATION OF ANY MATERIAL GOVERNMENTAL PERMIT REQUIRED FOR THE EXHIBITION, OUTBREAK OR THREAT OF OUTBREAK OF INFECTIOUS OR COMMUNICABLE DISEASES SUCH AS SARS AND ANY OTHER SIMILAR EVENT OR CONDITION.

PERSONAL DATA
BY REGISTERING FOR THIS EVENT, YOU AGREE TO YOUR PERSONAL DATA BEING PROCESSED BY THE SECRETARIAT AND ORGANISERS IN ACCORDANCE WITH THE PERSONAL DATA PROTECTION ACT 2012.
 
REGULATIONS
THE ORGANISER RESERVES THE RIGHTS TO MAKE AMENDMENTS TO THE PROGRAMME, SEATING ARRANGEMENT OR ANY RELATED ACTIVITIES TO THE LTA-UITP SINGAPORE INTERNATIONAL TRANSPORT CONGRESS AND EXHIBITION 2018 GALA DINNER. THE ORGANISER RESERVES THE RIGHT TO MODIFY, AT ANY TIME, THE PROVISIONS IN THIS TERMS AND CONDITIONS.

SUPPORT AND INFORMATION
FOR TECHNICAL ASSISTANCE AND ADDITIONAL INFORMATION ABOUT THE REGISTRATION PROCESS, PLEASE CONTACT SITCE 2018 SECRETARIAT AT DELEGATE@SITCE.ORG OR +65 6389 6628
ALL FEES LISTED ARE IN SINGAPORE DOLLARS.
PREVAILING GOODS AND SERVICES TAX (GST) OF 7% WILL APPLY TO INDIVIDUALS, CORPORATIONS AND BUSINESSES IN SINGAPORE.

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