Creating and Setting Up a New Event

In this article
In GEVME, everything starts by creating an event. To create an event, access your events listing page by clicking on the GEVME logo in the top left hand corner of the interface.
 
 
Note: If you have access to more than one organisation, you will be presented with a screen to choose an organisation first. Click on the organisation that you want to manage and this will bring you to the events listing page of that organisation.
 
Once on the events listing page, click on the Create new event button in the top right hand corner:
 
 
The step to create a new event is divided into 2 parts.
Event details

The following are the options for Event Details:

Event Name
The name of your event. Note that the name that you enter here is used to prepopulate the event URL further down.

Event Venue
The name of the venue where your event is taking place, e.g. Emeral Conference Room, Mariott Hotel.

Event Address
The actual address of your event, e.g. 320 Orchard Road. The address you key in is used to locate the venue on the map.

Start Date and Time
The starting date and time of your event. To add an ending date and time, click on the "Add end date and time" checkbox.

Time Zone
The time zone of your event.

Event Description
The Event Description appears on your Event Page. The content that you insert in the Event Description can be formatted just like in a word processor and can contain the following:

  1. Formatted text
  2. Images
  3. Tables
  4. Hyperlinks

Logo
The event logo. This also appears on your Event Page.

Base Colour
The Base Colour is used across various items related to your event, e.g. the event title on your Event Page, the title on your eDM's, your links etc. It can be considered as your event's brand colour. Ideally, this would be set to your official brand colour or to a colour which matches your brand colour.

Organizer
This is the official organizer of your event, as seen by the public. If you have not created any organizer profile before, click on the Create new organizer link. If you have created organizer profiles before, select a profile through the dropdown list. To edit an existing organizer profile, click on the Edit organizer link.

When creating or editing an organizer profile, this is a description of each field:

  1. Profile name
    The profile name is only used for your reference and is only visible to you in the organizers listing dropdown in the backend. It is not visible to the public.
     
  2. Organizer name
    The organizer name and logo appears in various places:
    1. In the footer of your event page
    2. On the confirmation and acknowledgement pages that your participants see after they register for your event.
    3. In the header of your transaction statements, e.g. your invoices and receipts.
       
  3. Email sender name
    The Email sender name appears in the From field in the email correspondences that your participants receive when they register for your event, e.g. the confirmation email, acknowledgement email, etc.
     
  4. Organizer email
    The Organizer email is used in 2 places:
    1. When the participant replies to your email correspondences.
    2. In the Contact the organizer message box which is triggered by clicking on the Contact the organizer link in the footer of your event page.

      Note: By default, your email correspondences are sent from events@gevme.com.To be able to send emails from your own email domain, click here to read more on the topic.
       
  5. Logo
    The organizer logo appears in the footer of your event page and on the confirmation and acknowledgement pages that your participants see after they register for your event.
     
  6. Organizer description
    The organizer description appears on the confirmation and acknowledgement pages that your participants see after they register for your event.
     
  7. Address, Phone, Social links and website
    All these contact details are shown:
    1. In the header of your transaction statements, e.g. your invoices and receipts.
    2. In the Contact the organizer message box which is triggered by clicking on the Contact the organizer link in the footer of your event page.

Privacy
There's 2 settings for the privacy of your event:

  1. Public
    Setting up your event as Public means that your event page (and hence the registration to your event) will be public and open to everyone.
     
  2. Private
    Setting up your event as Private means that your event page (and hence the registration to your event) will be only accessible to selected people.

    There's 2 options for having a private event:
    1. Invitation-only
      This means that your invitees must receive an email invitation with a unique registration link in order to register for your event.
       
    2. Password Protected
      This means that your event page (and hence your registration) will be protected by a password and that people will only be able to access it by inserting the password.

Web Address
This is the URL of your event page.

Note: Event web addresses are unique in GEVME. That means that no two events can have the same web address.

Event Language
The language of your event. The options are:

  1. English (US)
  2. English (UK)
  3. Chinese (Simplified)

Event Type
Choose a type for your event from the dropdown. The options are:

  1. Appearance and Signing
  2. Attraction
  3. Camp, Trip and Retreat
  4. Concert, Performance
  5. Conference
  6. Convention
  7. Course, Training or Workshop
  8. Dinner, Gala
  9. Exhibition, Tradeshow or Consumer Show
  10. Festival or Fair
  11. Game or Competition
  12. Incentive
  13. Meeting or Networking Event
  14. Party or Social Gathering
  15. Race
  16. Screening
  17. Seminar or Talk
  18. Sports Event
  19. Tour
  20. Tournament
  21. Other

Event Topic
Choose a topic for your event from the dropdown. The options are:

  1. Auto, Boar & Air
  2. Business & Professional
  3. Charity & Causes
  4. Children
  5. Comedy
  6. Dance
  7. Education
  8. Fashion & Beauty
  9. Festival, Fair
  10. Film, Media & Entertainment
  11. Food & Drink
  12. Governemtn & Politics
  13. Health & Wellness
  14. Hobbies & Special Interests
  15. Home & Lifestyle
  16. Literary
  17. Music
  18. Party or Social Gathering
  19. Performing & Visual Arts
  20. Religion & Spiritualty
  21. Sale
  22. Science & Technology
  23. Screening
  24. Sports
  25. Travel & Outdoor
  26. Other
Registration

For the registration of your event, you are provided with 2 options:

  1. Registration Form
    Choose this option if you just want a single registration form for one attendee to fill in.
     
  2. Tickets
    Choose this option if you want to have the possibility of having multiple categories of registration with price, as well as the possiblity of having group registration.

    For a more detailed explanation of the settings for tickets, check the article Understanding Tickets.

 

Compulsory Fields

The only compulsory fields to fill in and select when creating a new event are:

  1. Event Name
  2. Event Type
  3. Event Topic