SUCCESS SOLUTIONS

Success through tested scenarios

Learn how to use GEVME for different event scenarios to ensure the success of your events

Making Great Event Website for Conferences

SUCCESS SOLUTION
Making Great Event Website for Conferences

Making Great Event Website for Conferences

1. Introduction

Previously, HTML and CSS knowledge coupled with working proficiency of Photoshop were required to execute the very basic site for events. Even then you still had to figure out the implementation of an event registration system to capture registrations. Nowadays, the creation of an event website has changed drastically.

Fast forward to 2017, you now have website builders at your fingertips. What’s more, the integration of a registration system with an easy-to-use site builder makes things so much easier.

That’s how GEVME Website Builder (WB) came about. It has a feature-rich easy-to-use content management system (CMS) to empower event organizers with simple but powerful tools to execute any event website ideas they have.

Some of the features of GEVME WB are:

  • An Enhanced User Interface with Drupal Core

  • Back-end (CMS-driven):

    • Node

    • Content Types

    • Taxonomy

    • Views/Blocks

    • Basic Site Settings

  • Front-end:

    • Drag & Drop

    • Predefined Views/Blocks

    • Stock Layout Options

    • Stock Element Options

  • Predefined Views/Blocks:

    • Sliding Banners

    • Photo/Video Gallery

    • Webforms

    • Agenda

    • Speakers

    • Sponsors

  • Stock Layout Options:

    • Sections

    • Carbide Rows

    • Carousel

    • Tabs

  • Stock Element Options:

    • Texts

    • Images

    • Video (Youtube/Upload)

    • HTML

    • Buttons

    • Countdown Timer

GEVME Website Builder is also equipped with basic styling features such as:

  • Text Shadow

  • Transparency

  • Alignment

  • Borders

  • Background

  • Padding

  • Margin

  • Animations

  • And more.

By providing a single point for you as an organizer to manage your web content, therefore you no longer have to access the separate pages of your site to ensure your content has been updated or corrected. Everything is automated.

So how do you work with GEVME Website Builder to showcase the conference that you are organizing?

First, create an event within GEVME before logging into GEVME Website Builder. Then, select the event you want to create a website for and let’s get started.

2. Template Gallery

The quickest way to get your site off the ground is to select a sleek template from our Template gallery, where a wide variety of website templates are waiting for you.

You can also do a Live Preview of a template before selecting. For this Success Solution, we have selected the template Apex.

Now that you have your template in place, proceed to customize the necessary information and layout elements before proceeding to the three main sections for an effective event website for conferences.

Success Tip:

Need help with GEVME Website Builder? Visit http://help.gevme.com/gevme-web-builder and access our Support articles to walk you through any features you are unsure of.

3. Speakers

First up, the biggest draw factor for registrations — speakers. This is one of the major reasons why attendees register for your event in the first place. Without a list of great keynote speakers or industry experts, your attendee list might not maximize the full capacity of your event venue.

Start by adding your current list of speakers through the back-end of GEVME Website Builder. Click on Settings to begin.

Add Speakers (Back-end)

Click Add Content, then Add People to begin adding speakers through the back-end for your conference. This information is automatically reflected on the front-end of your event website.

The predefined fields you can work with are:

  • Speaker’s Full Name

  • Job Title

  • Company

  • Biography

  • Category of Speaker
    This categorizes the speakers which can be filtered later through the front-end.

Edit Speakers (Front-end)

Back on the front-end of your website, you can move the speakers’ module to a location that you prefer outside of the template’s preset.

You can even edit any fields appearing straight on the page to save you time.

Once you have your speakers in place, it’s time to move on to the event agenda so visitors know what’s happening on event day.

4. Agenda

Site visitors will be keen on finding out what your event is about, but more importantly, what programmes or sessions do you have lined up on event day?

Chances are, your event agenda will not be final until the last 24 hours of your conference. Updating this information should not be a hassle during this process, and GEVME Website Builder addresses this well.

Add Sessions (Back-end)

Start by adding sessions through the back-end by clicking on Add Content and Add Session. These sessions will automatically appear on the front-end of your website.

The predefined fields you can edit are:

  • Title of Session

  • Time of Session

  • Description of Session

  • Tagging of Speaker(s) for Session

  • Tagging of Topic for Session

  • Tagging of Tracks for Concurrent Sessions (Tracks)

Once you have populated your sessions, go back to the front-end and check out the way it looks.

Edit Sessions (Front-end)

The event agenda automatically pulls all saved sessions that you added on backend together for the Agenda module. Each sessions features the saved Session Title, Time, Description and clickable Speaker's’ Name to their individual profile.

You can even click on the location to tweak the venue name if there are any last minute changes.

With your list of speakers and event agenda taken care of, it’s time to showcase the sponsors you have lined up for your conference.

5. Sponsors

Building a strong list of sponsors enables you to create a true event experience with the resources gathered and help provided. What better way to showcase the backing you have for your conference than putting it upfront nicely on your event website.

This also serves to draw other potential sponsors in to power your event when they see who you’ve partnered with.

Add Sponsors (Back-end)

As with the Speakers module, you can add Partners from the back-end easily and they will show up automatically on the front-end.

Click Add Content, then Add Partner to begin.

The partner fields you can edit are:

  • Sponsor Name

  • Logo

  • Website
    This will be hyperlinked to the Sponsor’s logo

  • Sponsor Description

  • Category of Sponsor
    Allows you to categorize sponsors (e.g. Gold, Silver, Bronze.)

Once you have your full list of sponsors added, head over to the front-end of your website.

Success Tip:

Offer the Sponsors page as a means of showcasing to potential partners the possibilities of their brands being viewed by many while their logo and description exist on your page. This is a good item to add to your sponsorship package for conferences.

Edit Sponsors (Front-end)

Once your sponsors are populated, the front-end of your event website automatically pulls the information together and lists them in a gridview,  displaying the logos which are hyperlinked to your partners’ websites or URLs that were indicated on the back-end.

Logos may also be configured to show a pop-up of a sponsor’s write-up to prevent visitors from leaving the site.

6. Conclusion

With powerful features available at a mouse click away, event organizers like yourself can now take control of your event websites and customize them the way you want. Be it showcasing an attractive event lineup, an exciting event agenda, or just simply showing the partners backing your event, you can do it all within GEVME Website Builder.

 
Download Success Solution
Highlights of GEVME Website Builder:
  • A collection of templates catered for event websites
  • Features to introduce speakers
  • Agenda Listing with attractive layout options
  • Promotion of Sponsors

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