Organizing Incentive Trips as a Destination Management Company

Organizing Incentive Trips as a Destination Management Company

How to Organize Wonderful and Hassle-free Incentive Trips

Organizing Incentive Trips as a Destination Management Company (DMC)

Challenge

Organizing an incentive trip for a company can be quite challenging – considering a client’s expectations in delivering the best trips possible for the high performers in their company. Incentive travel uses an exceptional travel experience to motivate and/or recognize high performers for increased levels of performance in support of an organization’s goals.

As such, delivering a wonderful and hassle-free incentive trip experience is vital. How then can you as a destination management company (DMC) deliver this experience with GEVME?

Solution

Scope of Work to Succeed

1. Create a Mobile-Responsive Event Platform

Design the following materials:

  • A guide about the destination country
  • Flight itinerary
  • Hotel accommodation details
  • A downloadable registration guide

Remember to update and maintain the microsite for the incentive trip to keep qualifiers up-to-date with the latest information.

2. Create Registration Form Logic with GEVME

Considering email invitations are sent to a large number of people, provide the option to respond with a YES or NO answer with the following logic:

YES Responses

  • Qualifiers who responded YES are directed to the registration landing page, where 2 event tickets are displayed:
    1. Qualifier ticket
    2. Accompanying Person's ticket
  • The qualifier ticket quantity is set at 1 by default, while the Accompanying Persons (AP) ticket has a selection from 0 - 4.
  • Qualifiers can select their choice of flights via a drop-down list of codes.
  • Qualifiers who selected 1 or more AP ticket(s) will automatically be assigned to stay in the same room (twin beds or a double bed).
  • Qualifiers who did not select any AP ticket(s) will be allowed to select roommates from a predefined list of qualifiers.
  • Each roommate is tagged to a personalized email address. When a roommate is selected from the drop-down list, the selected roommate will receive an email notification informing them that they have been selected to share the same room with another qualifier.
  • Upon completion of the registration, qualifiers are directed to a custom-built RSVP YES confirmation page with the following details:
    1. A personalized message
    2. The qualifier’s personal particulars
    3. A Print button
  • A YES confirmation email is then sent to both the qualifiers and accompanying persons (if any). Details in the confirmation email contain:
    1. A personalized message
    2. The qualifiers’ AND/OR accompanying persons’ personal particulars
  • The client’s assigned email address is also CC-ed in the same YES confirmation email.
NO Responses
  • Qualifiers who answered NO are immediately directed to an RSVP No confirmation page with a personalized message.
  • A NO confirmation email is then sent to qualifiers who selected the NO response.
  • The client’s assigned email address is also CC-ed in the same NO confirmation email.

Results

How does this help you?

Adopting a new RSVP registration process using an online registration management software like GEVME will help facilitate and manage incentive trip registrations easily.

If you are currently using a legacy system to manage your incentive trips, you will want to upgrade as a modern software solution is more capable of handling your requirements more efficiently and simpler in nature.

Conclusion

A legacy system is not able to handle a big number of users, crashing when a lot of users attempt to login and register at the same time. No qualifiers can book their flights, which leaves your client with no choice but to book flights manually for each qualifier.

GEVME is able to deliver a seamless experience to the qualifier registering for the incentive trip, providing a hassle-free process for both the client and the qualifier. A reliable modern online registration system with smart logic allowed for deep customizations required by the client, resulting in a successful incentive trip management result. Give your clients a peace of mind when you organize incentive trips for their employees.

About GEVME

GEVME is an enterprise cloud-based event management and event marketing platform that provides a suite of tools for organizers and marketers to:

  • Make their day-to-day event management work easy, hassle-free and even enjoyable.
  • Drive attendance and engagement to their events.
  • Make their attendees’ experience exciting and engaging.

Our mission is to make events great through innovative technologies that allow people to meet, share ideas and grow.

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Online Registration for Large Conferences

Online Registration for Large Conferences

How to Streamline Online Registration for Large Conferences

Online Registration for Large Conferences

1. Introduction

Organizing large conferences can be challenging no matter how seasoned an event planner you are. Add to that the massive amount of registrations you’ll receive once event registration opens and you’ll want to be well prepared to handle the influx of attendees.

One of the best ways to ensure your readiness is to have great event technology support so that you can focus on creating the best event experience — instead of having to worry about the technical details that can easily be managed by GEVME Registration.

How can GEVME work for a large conference?

Frictionless Online Registration

GEVME is an online registration software that simplifies the entire event registration process by providing users a set of integrated features that create a frictionless and fruitful experience. Don’t lose potential attendees by creating an unnecessarily complicated registration process.

Pre-Population of Data in Form

Tap into the power of your contact database when you invite attendees to register. With GEVME Registration, you are able to:

  1. Send out personalized invitations that show personalized messages based on attendee data collected.
  2. Pre-populate compulsory attendee details in your registration form once they click on the call-to-action in your invitation. With a single click, an attendee will be able to see his or her personal details automatically entered into your form, making it far easier for registrations.
  3. Leave additional registration fields as optional to keep things simple.

Creating a hassle-free registration experience for your invited guests will encourage more conversions and boost your event attendee numbers.

Mobile Responsive Forms

With mobile devices playing an integral part in our daily lives, you want your event registration forms to be mobile responsive to reach out to your attendees. Chances are, they will be viewing your invitations through a smartphone or tablet while on the move – or while they are having a cup of coffee on break. GEVME’s mobile responsive registration forms will fit on any screen size, creating registration opportunities anywhere as long as there is internet connectivity. 28% of web traffic comes from mobile devices, so you want to be sure your event registration is ready for that stream of attendees to hit your conference registration targets.

Group Registration

Great event marketing will attract more people to sign up for your conference. However, having only one ticket registration at a time might slow the process down considerably. Enable group registration for your conference so potential attendees can register on behalf of their colleagues, friends or other peers in their respective industries. With 42% of registered attendees coming from group registrations, don’t limit your turnout by not giving people the opportunity to become your event advocates – signing up for more people through great group packages.

Waiting List

A popular conference will guarantee a great turnout, but you want to also be sure that attendees who cancel at the last minute will have replacements coming in to fill up the empty spaces. Create a waiting list with GEVME Registration to capture interested people even when your conference is full. What’s more, a full conference that has a waiting list creates more value and hype than one that just closes once sold out.

With your registration process ready, you need to consider how you will work with your event ticketing to create different opportunities for attendees to come for your conference.

Event Ticketing

Depending on what you want to achieve with your conference ticketing, create either free or paid (or both) tickets for attendees with GEVME. Keep the registration process flexible by offering different pricing packages to appeal to different target segments of your attendees. By creating a special ticket for each type of registrant, you ensure all spots are filled. Make this even more interesting through with GEVME’s event ticketing software. Create hidden tickets that can only be unlocked via special promotional codes that are given only to specific people.

Discounts

The ideal situation for any large-scale paid conference is to sell off tickets at their original prices for all seats. That being said, the rarity of such results means you need to have options to get a full turnout at your conference.

Groups Discounts

Create special discounts through group registrations, for example:

  • Get 5 tickets for the price of 4
  • Get a 20% discount off tickets when you register for 3

Through the use of group discounts in GEVME, not only do you entice registrants with a sweet deal, you also ensure your seats are taken up because of the conditions required to get the discount.

Membership Discounts

For attendees who have memberships with you or your sponsors, tap into that by offering membership-only discounts. This creates exclusivity and shows that your event gives special attention to members.

Country-Based Discounts

If you are organizing a conference that’s open to neighboring countries and you want to offer equal attendance opportunities, create country-based discounts for attendees who come from more financially challenged territories. Providing equal opportunities to create diversity can only do your conference good.

Promotional Codes

To power your event marketing, you will want to work on strategic partnerships to get the best attendance rate and branding out there in the industry. Track where your ticket sales are coming from through your partners by using exclusive GEVME promotional codes created specifically for each partner.

Gain valuable insights into which partnerships are more effective in terms of driving registration numbers or ticket sales.

Taxes

With your tickets and promotional codes set up, you want to make sure the matter of taxes has been calculated in your tickets and invoices. Skip the hassle of having to calculate taxes on your own on top of ticket prices – or simply having to put up with additional paperwork.

Create relevant taxes and tax rates through GEVME Registration to automatically include (or exclude) them with your final ticket prices. This makes it a lot easier to keep track of how taxes are controlled for your tickets, relieving you of one more easily automated processes of event planning.

Session Booking (With A Capacity Limit)

A complex event would not be complete without breakout sessions, workshops or separate mini events that encompass the whole event experience. Allow attendees to book these sessions through GEVME by integrating them into the system.

Control and manage the seating capacity and prices to match your needs as your conference develops over time – even until event day itself. The flexibility of session management will empower you to make decisions that you might not have been able to before the use of registration event technology.

Hotel Booking

Attending a conference that is overseas will require a bit more effort on the attendees’ part, having to source for flight tickets and accommodation in the event’s city. Solve that problem and make it easier for attendees to decide by partnering with relevant hotel chains to provide accommodation for your conference. Once done, create the appropriate hotel booking form on GEVME and start collecting reservations to facilitate the whole event experience.

For your attendees, this becomes an even better travel event experience, giving them the ease of mind that you as an event planner have taken care of the basics for an attendee.

On the other hand, you have earned an additional revenue stream for both you and the hotel partner. Expand your revenue options with a single large event and you’ll be well on your way to exceeding your revenue targets.

Flight Details

Don’t stop at hotel bookings. Collect flight details from attendees with GEVME Registration and offer special VIP services to pick them up from the airports at the time slots specified by attendees. When the event is over, offer to send them back to the airport via a limousine or other transport service to make sure your attendee catches the flight on time.

By going the extra mile to understand your attendee’s travel itinerary with GEVME, your attendee will appreciate the gesture and remember the wonderful event experience you’ve created for them from start to finish.

This way, a registrant will know the submission has gone through, and he or she will be eagerly waiting for approval.

Speaker Registration

While getting the presentations, content, and biographies from your speakers can be done via emails or other communication platforms, doing so only takes up more of your time. This time could be better spent on fine-tuning your conference and bringing out the best content to engage your attendees.

Instead, have speakers register through your GEVME Registration form and have them upload the relevant data that you require from your speakers. Do so by using special access codes meant only for speakers to unlock Speaker-specific tickets which have customized forms to capture relevant data.

Not only does this cut back on the time spent for the collection of information from speakers, you also have all data on the GEVME integrated platform that allows you to retrieve this information at anytime you want. What’s more, the content will be tagged to each speaker so you spend less time sifting through different emails to find the right presentation slides and more time on the actual planning of the event.

Media Registration

Having professionals from the press attending your event to provide media coverage can get a little messy – what with the attendance of different professionals from different companies.

Instead, take the same approach that we did with speakers. Use GEVME Registration to create access codes meant for media personnel only. Once they key in these codes, have them fill out a customized form that is meant to capture media-specific data which would allow you to process their name badges for entry.

This will allow you to monitor which members of the press are coming to your event, and how many are actually present on event day when they check-in. You will be able to track their check-ins with GEVME Onsite as well.

Merchandise

Any large conference will require some form of sponsorship or partnership. Your future sponsor or partner will probably want you to feature their companies in some manner at your conference, giving them the best brand visibility. This can, of course, generate leads for them to pursue after the conference, but at the same time, you can also tap into another stream of revenue for both parties.

Create new merchandise to sell together with your conference, or perhaps promote existing merchandise that your sponsors or partners might have. Don’t stop there. Consult with your speakers and see if they may have a book or content that would help your attendees, and put them on sale.

Add your merchandise on GEVME and have them sold during the online registration process, giving attendees a much simpler way of purchasing. This generates more revenue without much heavy lifting, and you can monitor the inventory through GEVME Registration’s merchandise feature. Ran out of stock and just got an additional 50 books to replace the sold-out status? No problem. Drop those 50 books into the system and the merchandise will automatically reappear on the form, giving attendees another chance at buying these books.

Accepting Payment

GEVME believes in making the entire registration process seamless, and keeping to that idea of simplicity, we have integrated payment options made for both online and offline. On the registration form, attendees get to select either method that you enable on GEVME Registration to process their payment for the tickets at the checkout stage.

Online Payment

GEVME Registration supports different online payment methods such as credit cards, PayPal – even providing our very own GEVME payment portal. This allows your attendees to quickly finalize their registrations online, preventing any form of mix-ups or additional work on your part to confirm an attendee’s participation in your conference. Frictionless brings about a higher rate of conversions for you.

Offline Payment

However, catering only to online payment methods would be limiting. There will be attendees under certain circumstances who are unable to make registration payments online. You will then want to activate GEVME’s offline payment methods to provide an alternative option to such attendees.

Offline payment comes in the form of either a bank transfer, onsite payment, or through the receipt of a check.

Tracking these transactions might be a headache for you if you had to do them manually. Fortunately, GEVME Registration automatically handles this aspect of event registration.

Integrated Accounting

Automating the entire accounting process for events has never been easier. In fact, this accounting automation will greatly reduce your efforts in tracking your financial records – especially for a large-scale conference.

When an attendee registers for your event through GEVME Registration, an invoice is automatically generated based on the attendee’s order.

Be it an online or offline payment made, you will be able to track the thousands of orders you will receive once tickets to your conference are on sale.

If a payment is successful or completed offline, the invoice is automatically completed and a credit note is generated within the same payment order created – which attendees can use for claims should there be a need to.

However, if problems do arise from the payments and there are cancellations or disagreements, you can track refunds with GEVME Registration immediately and balance out the financial transactions easily. There will be no need for you to manually edit and track financial records while planning for a conference, saving you time and energy to focus on what really matters.

Confirmation Email with QR Code Ticket

Once a payment is completed, attendees should instantly receive their e-tickets with QR codes to check-in at your conference. This will ensure that they have their tickets the moment they register, resulting in fewer problems on your end with regards to ticket issuance.

GEVME Registration automatically sends confirmation emails with QR code tickets attached to registered attendees, automating the entire successful payment process for you. Should an attendee forget, you can always resend the QR code ticket directly to their registered email addresses.

What’s more, with GEVME’s integrated email marketing feature, you will be able to schedule a reminder email with QR code tickets attached to be sent to attendees at a date closer to conference day. Keep your conference day in their minds and ensure they have easy access to their e-tickets without having to search for them.

Payment Reminder Email

On the topic of automated reminder emails, you will want to complete outstanding payments before conference day. Chances are, some attendees might have forgotten that they have yet to complete their registrations and show up at your conference without a ticket – maybe even insisting that they have paid for entrance. This could take up both manpower and time on event day, and you would have to check through your database just to verify the claim.

Instead, automate payment reminder emails to be sent after a specific timeframe – maybe even weeks before the conference.

Create the direct payment link for attendees to complete payment online within the email reminders and make it simple. One click and they can resolve their outstanding payments, generating their e-tickets automatically.

Managing All Attendee Data

After collecting massive amounts of information through registrations, you will want to manage them by sorting them with smart lists or assigning them to static lists.

Organize attendee data within GEVME your attendees, contacts – effectively any record which is displayed in the Attendee Grid into categories or segments for you to analyze.

There are two types of lists that you can use in GEVME.

1. Static Lists

Static Lists are segments which you can create and assign attendee records to. This is similar to the concept of folders (segments) and files (record) but with an added bonus – you can assign a record to more than one static list. This gives you great flexibility in segmenting your attendee database, giving you better visibility into the data you collect.

You can also search through these static lists with any keywords you enter, allowing you to retrieve information within a static list easily.

2. Smart Lists

Smart Lists are filters created through specified search terms in GEVME and are used to create self-populated lists or segments. Why are they ‘Smart’? Simply because, these lists are updated real-time upon the attendee, contact or order fulfilling the search criteria. As such, Smart Lists can be considered as “saved searches” which, at any point in time, will consist of attendee records which match the filters you have set.

This is especially useful when you wish to track orders which have outstanding payments, or just certain attendee segments that you have your eyes on.

Administrative Fields

Keeping tabs and planning backstage arrangements for your attendees as a part of your conference planning process should not be difficult as well – considering everything else has been made seamless through GEVME.

Create an Admin Form within GEVME to add administrative fields to supply additional information in your attendee database that you want to keep track of – and that is hidden from your attendee.

Suppose you have a gala dinner that is meant for VIPs only, you will want to assign table numbers to each attendee beforehand to ensure each VIP has a seat at the dinner. Do this through the Admin Form, and you can trigger these data fields at the dinner through GEVME Onsite – even showing them their table numbers on-screen of the check-in counter.

Remove the additional effort of manual labor to create behind-the-scenes notes to run your conference. Key them into your own GEVME database and never have to worry about losing them during the course of conference planning.

Generate Name Badges

Name badges are crucial for networking and access at high profile conferences. Depending on your approach, you can either print these name badges before conference day or do them onsite with GEVME.

Keep it simple with GEVME Registration and print these name badges directly from the Attendees Grid. Select the attendees you want to generate name badges for – be it through static or smart lists – and have them printed through your own printers instantly.

Conclusion

Indeed, running a large-scale conference will be demanding, but by supporting it with GEVME Registration, you will be able to integrate all the necessary aspects of conference planning onto one platform, freeing up your time to focus on the most important thing – the conference experience.

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Raising Funds With A Charity Gala Dinner

Raising Funds With A Charity Gala Dinner

How to Raise Funds with a Charity Gala Dinner

Raising Funds With A Charity Gala Dinner

1. Introduction

One of the best ways of raising money for your organization is by organizing a charity gala dinner — like holding an annual university dinner with invitations extended to the alumni, their friends, experts in their respective fields, and sponsors.

How will you handle the registrations for this charity gala dinner, without having to go through much of the coordinating and paperwork?

Here’s how GEVME can help you out.

2. Table and Seat

Set up the required tables and seats for sale via Tickets on GEVME, and pair them up with the respective donation amount upfront. That way, your donors can easily choose the donation amounts that suits their needs — depending on how many seats or tables they require.

Specify how much each table or seat is worth and set the limit on availability for each. Let GEVME help you deactivate a certain ticket category once it’s fully registered for.

3. Advertising for Donors

In addition to setting up the sales mechanics for your tables and seats, specify the advertising options you offer for each donation amount as well. For example, donating $25,000 allows a donor to include his or her company’s logo within the programme that you will print.

Including donors’ branding as part of the gala dinner will give them more incentive to make bigger donations, with their branding playing an important role at the gala dinner.

4. Merchandise Sales

Give your donors the option to buy souvenirs at the gala dinner too. This could be in the form of research reports that your organization has done, or apparel that marks the year the annual dinner is held.

This additional source of sales will help you hit those fundraising targets more quickly.

5. Collecting Donations

If you prefer to set a separate option for donors to make donations aside from purchasing the Tickets on GEVME upfront, you can also add a Donation field to your donation form.

Access your Form and add a Donation Amount field as shown in the example above. In this case, we used the Attendee Form. You will have to use this field that you’ve created to activate the Donation function within the Merchandise & Inventory feature later on.

Once that is done, select the relevant field under Merchandise & Inventory to add it to the Merchandise list.

Then, set the Merchandise Type to Donation. That way, you can start collecting donations via the form instead of a ticket registration. Be sure to include a quantity within QTY for this Donation field to work. The quantity is usually equal to the registration capacity.

6. Adding Service/Admin Fees

If you have additional fees to include in each transaction, add that as a service or administrative fee in GEVME. Access the Fees feature in GEVME and enter the relevant fees you require. Have them added automatically to each online transaction through your donation landing page.

7. Conclusion

Planning a memorable gala dinner to drive your fundraising efforts takes up a considerable amount of time and effort. Use GEVME to automate and handle the mechanics of donations and registrations. Specify your gala dinner requirements and let the event management platform handle the rest for you.

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Ticketing for Entertainment Events

Ticketing for Entertainment Events

How to Create Ticketing for Entertainment Events

Ticketing for Entertainment Events

1. Introduction

As an event promoter in the entertainment industry, getting the logistics, performing artists and hospitality arrangements required for any entertainment event in place takes up a large bulk of your time. Why not streamline your event planning workflow by simplifying your registration and sales processes?

What you need is an integrated online ticketing solution that can easily handle your entertainment event ticketing,from the first point of contact with your prospective buyer to the moment they purchase a ticket. GEVME helps you keep the whole registration process light and simple, and you’ll soon find yourself needing to open another show for the people on the waiting list.

2. Event Landing Page

The first step to kickstarting your event promotion is setting up the landing page for your entertainment event. This landing page should reflect the branding you have created for your concert or music festival.

On your landing page, be sure to include:

  • The event logo
  • Event details
  • Tickets
  • Information about the performer(s)
  • Venue information
  • Sponsors
  • Contact details

GEVME’s Website Builder has these functions that allow you to fully customize and truly reflect your event’s identity to your ticket buyers online.

3. Ticket Categories

Depending on the type of entertainment event you are organizing or promoting, here are some ticket categories you can consider creating:

  • VIP
  • Free Standing
  • Meet & Greet/Backstage Package
  • Early Bird
  • Concession (e.g. Student/Senior Citizen/Military Personnel)

Not only can you create individual tickets with GEVME, you can also enable group registrations to promote package deals to buyers. Offering a great price for a group purchase automatically relieves you of the need to close more individual ticket sales, when one buyer can simply purchase on behalf of others close to him or her.

By providing a variety of ticket choices, you empower your buyers with the freedom to make decisions about both the price and their of viewing experience at the event. If you limit the choices they have or choose to not provide a range of prices, ticket sales may be adversely affected.

Closely monitor the sales of popular ticket categories to understand which prices and locations work better for your target demographics.

Set up the necessary registration forms and form logic to capture relevant customer data based on each ticket type.

4. Waiting List

What if your tickets are sold out? How do you still measure the popularity of your concert and capture attendee data?

With GEVME, you can activate the Waiting List and customize it to your needs. First, decide the registration limit for the waiting list.

Recommendation: Keep this at 0 for Unlimited registrations to get as much attendee information as you can.

Once you have decided, customize the Waiting List Form with the fields you want information on. This form is a golden opportunity for you to find out more about your target audience and learning the demographics that come for your entertainment events.

You can also customize the emails they will receive and the messages they will see — depending on their status on the Waiting List. This is also a good time to share the Waiting process with them, so they know what to expect after putting their names on the Waiting List.

Part of your fundraising campaign should be understanding the profiles of donors who feel for your cause, and analyzing their profiles has never been easier — provided you add the right questions in your GEVME donation form to capture accurate data.

Once your donors have made their donations, access Attendees in GEVME to view their information. You can see which donor profile type pledges more money, or perhaps their selection of merchandise and interests give you insights as to what inspired them to make the donation..

5. Promotional Codes

Measuring the effectiveness of your corporate partnerships in driving sales is crucial for future collaborative opportunities. Tie GEVME promotional codes to each corporate partner to understand how well your partners’ stream of leads convert to ticket buyers — and also track how hard each partner is working to promote your event.

Your ticket buyers also love a great sale. Run promo codes that coincide with holidays or specific seasons of the year that connect with your music festival to drive sales during that period. Boosting ticket sales is not just based on how well you promote — but also when and how you run your marketing campaigns.

6. Accommodation

If your event takes place over a few days (like a music festival), you’ll want to provide event goers with accommodation options too. Make it convenient for both local and overseas ticket buyers to attend your event by solving the problem of accommodation for them. You could either offer them the option to pitch tents at an allocated space near the event venue, or simply partner with nearby hotels to get things in order.

Create an accommodation booking form on GEVME to let ticket buyers know you are looking out for them by making things simpler for them. This enhances their event experience and enables them to fully enjoy the entertainment you’ve prepared.

A big plus to doing this is also the creation of an additional revenue stream for both you and your hotel partner(s). Close the accommodation need gap and drive event registrations up.

7. Merchandise & Inventory

On the note of additional revenue, offer to sell merchandise for your performers and partners too. Further support the event experience with merch that ticket buyers will remember the event by for a long time to come. Merchandise sales online do both you and the relevant parties a big favor, creating sales opportunities even before the performance itself.

Manage your merchandise inventory through GEVME and keep customer demands satiated — or better yet, sell out completely.

8. Venue Layout

Lastly, share an illustration or map of the event venue to help event goers visualize the event space. Merely providing an address will not be enough because typically ticket buyers would want to have as much information about your entertainment event as possible. GEVME is an online ticketing software that enables you to share the event layout upfront on the landing page itself, giving buyers the opportunity to review and select the tickets in the right categories.

Sharing the event layout will also give your attendees time to plan their entrance and exit from your event venue. Queues can get pretty long and frustrating if attendees don’t get to figure out their transportation arrangements beforehand.

Give your event attendees ample information so that they have the peace of mind to focus on the actual event experience.

9. Collecting Payment Online

To speed up the sales process your entertainment events, you can set up Online Payment methods to easily receive payment upon successful registration. This way, your attendees can instantly receive their tickets — and you get your payments resolved quickly.

Should you require Offline Payment methods however, those are also available in the form of:

  • Check
  • Bank Transfer
  • At the Event

10. E-Ticket with QR Code

Once an attendee has completed the registration process and made payment successfully, he or she will receive an e-ticket with a QR code. This QR code can be used at the event during the onsite check-in process using GEVME Onsite.

This allows you to easily track the peak periods of check-ins of attendees during the course of the event, and also see who showed up at the end.

Another great advantage with such an e-ticket used with GEVME Onsite is the display of personalized welcome messages on tablets upon the successful check-in of an attendee. You can relay their seat numbers (or stand number) on screen, giving attendees a simple reminder on their seating allocation so that they can look for it without turning to their mobile phones.

11. Conclusion

Integrating your ticketing and sales processes into a single registration workflow using GEVME will free up time for you to focus on producing and promoting your event. Don’t limit yourself and get started with an online solution that addresses your needs and takes away the more mundane tasks of event management.

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Collecting Donations Online for Fundraising Events

Collecting Donations Online for Fundraising Events

How to Collect Donations Online for Fundraising Events

Collecting Donations Online for Fundraising Events

1. Introduction

Raising awareness for your cause as a nonprofit organization is challenging enough. You don’t need the hassle of having to manage the mechanics of your fundraising events as well, that mainly being the handling of donations. Use an online events management software to help you instead — like GEVME.

How does GEVME simplify the collection of donations for events?

2. Collecting Donations Online

Having a single online portal that you can share through different communication channels will save you a lot of time by removing the need for massive amounts of paperwork.

  1. Start by creating a donation landing page with GEVME to act as your online donation gateway.
  2. Create tickets for donation amounts and pledges — or simply as event registrations to maximize the seating capacity for a fundraising dinner you might organize.
  3. Customize your donation form to capture the right information from your donors, so as to analyze your donor profiles for future fundraising campaigns.
  4. Share the event page on social media such as Facebook or Twitter, or invite potential donors to your landing page via the URL.
  5. Start fundraising for your cause!

3. Merchandise & Inventory

You can raise even more funds through the sale of merchandise specific to your cause. Provide donors with additional knowledge and awareness-raising items by offering free or paid books, apparel — even plushies (if they work for your cause.)

Use GEVME to manage your merchandise inventory and ensure there’s a good supply of resources for your donors to gain a deeper understanding of your mission — and, ideally, spread the word for you.

4. Adding Service/Admin Fees

Have additional fees you need to factor in when processing donations or merchandise purchases?

Add them as Fees in GEVME to have them automatically added to each donation collected through the landing page. This way, you don’t have to worry about miscalculations: every payment will be accounted for.

5. Donation Integration With Events Registration

What if you are organizing an event that allows attendees to make donations?

No problem. Create a specific donation field in your registration form that allows your attendees to key in the sum they wish to donate — or perhaps you could set fixed donation amounts (e.g $100, $250, etc.).

With GEVME, you can create a landing page solely for the collection of donations, or organize events that come with a donation feature.

6. Collect and Analyze Donor Profiles

Part of your fundraising campaign should be understanding the profiles of donors who feel for your cause, and analyzing their profiles has never been easier — provided you add the right questions in your GEVME donation form to capture accurate data.

Once your donors have made their donations, access Attendees in GEVME to view their information. You can see which donor profile type pledges more money, or perhaps their selection of merchandise and interests give you insights as to what inspired them to make the donation..

7. Engage Donor Segments

Once you have your donor profiles, you can engage with them in different ways based on their information. For example, perhaps you wish to send an email only to donors who pledged $500, you can create a Smart List with the filter of $500 pledges. Once done, create an email campaign that is sent only to this subset of donors.

You can engage your donor segments in other ways as well — like sending a survey to get feedback on your fundraising campaign for future improvement.

8. Processing Payments Online

Another advantage of collecting your donations online is the availability of options for the easy processing of online payments. Donors can use credit cards, PayPal, and even direct debit if necessary. GEVME tracks all financial transactions so there is no need for additional paperwork to ensure the sums match.

Online payments make it easier for donors to make donations, simplifying the process and making the experience seamless.

9. Follow-up with Pending Donations

If your total pledges collected seems lower than expected, you might want to follow up with donors who have pending donations. Simply filter for Pending Payment donors under Order Status and proceed to engage with them via email or other communications channels to check on donations.

Donors might have had some issues with their online payments, or perhaps they have yet to make offline payments. This is something you would want to be sure about, and GEVME gives you the ability to verify this information easily.

10. Generating Invoices for Tax Deduction

There will be times where your donors will request for invoices to be sent to them for tax deductions. For all donations made through GEVME, invoices are automatically generated — and even emailed to donors if you choose so.

If you need to generate an invoice for a donor, simply go to Orders and look for the donor’s profile. Then, click on the Transactions tab and print the invoice of the relevant financial transaction.

11. Conclusion

Focus on promoting your cause to the masses. By concentrating your efforts on marketing your fundraiser drive or raising awareness for your fundraiser campaign, you can create a much bigger impact. Leave the processing of donations to GEVME, and leverage our platform to get the funding you need to drive your cause.

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