The Future of Events is Hybrid

The Future of Events is Hybrid

The Future of Events is Hybrid

The disruption of the event industry due to COVID-19 has led to a spurt in virtual gatherings globally. As models continue to evolve, hybrid events have emerged as a viable alternative, blending the boundary-breaking potential of digital events with the serendipity of analogue meetings.

A hybrid event is an event that takes place in a physical venue, while also being attended by a live and interactive audience online. Hybrid events have many crucial benefits over conventional events, with the most significant being the extended reach that this format provides. With hybrid events, event organisers (and attendees) are not limited by geographical or physical boundaries – making the event truly reach a global audience.

If you are interested in exploring the future of hybrid events, and want to understand this new emerging concept, download this ebook to get started.

Let’s take a look in-depth into all things hybrid.

What is inside this eBook?

  • What exactly are Hybrid Events?
  • Unification of Physical and Digital Components
  • Unravelling New Opportunities
  • How do you Launch a Hybrid Event?

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The Event Sponsorship Guide

The Event Sponsorship Guide

The Event Sponsorship Guide

It might come as surprise to some that the subject of sponsorships still eludes event organizers or conference planners. It is, after all, not an easy feat to find a company or corporation that is willing to sponsor anything that costs money at your event these days, what with today’s challenging economic situation.

While there may be some truth to it, event organizers can easily overcome these challenges by understanding the value of sponsorship programs for both sponsors and conference planners and maximizing relationships with sponsors.

What is Event Sponsorship?

As event organizers, many of us have heard of event sponsorships, but till today it remains a mystery to most. Let’s start off by getting on the same page through defining what an event sponsorship really is.

An event sponsorship can be defined as a critical source of funding for all kinds of events where companies, nonprofits, and small businesses give a certain amount of cash or incentives in exchange for both visibility and brand awareness at an event.

Back in the day, a lot of event organizers acquired sponsors to supply the necessary funding to offer more exciting programs and cover rising costs. It was, and still is, an effective and powerful marketing tool to increase and reinforce brand awareness among targeted niche markets.

Types of Sponsors

  1. Media sponsors

For large-scale and high-profile events that require plenty of publicity, media sponsors will certainly be advantageous. They are, by definition, companies that are able to provide financial aid in securing media coverage for your event. For example, a media sponsor might pay for an advertisement at a local paper or cover the cost of filming a TV commercial. In some cases, they may also publicize your event through their social media channels, write an article in a publication, or even publish a blog post about your event and organization on their blog/website – all done in an exchange for sponsorship benefits. These include:

  • having a banner or booth at your event
  • logo recognition in print materials and on websites
  • priority access such as VIP and exclusive interviews
  1. Cash / Financial sponsors

As the name suggests, cash or financial sponsors are sponsors that literally give money to an event organizer in exchange for benefits outlined in a sponsorship agreement, including logo placements on signage or promotional materials, pre-event content creation, promotions and keynote speeches.

  1. In-kind sponsors

Unlike cash or financial sponsors, in-kind sponsors donate products or services instead of offering cash. For example, a hotel may offer the free use of its facilities as a form of sponsorship. In this regard, the hotel is not making a cash contribution, but rather serving as a location sponsor.

  1. Promotional partners

Similar to media sponsors, promotional partners are people who are public figures, bloggers or local celebrities who have a lot of followers to help promote your event to their own customer or fan bases.

Sponsorship as a marketing driver for your sponsors

  1. Events are fast becoming digitalized and interactive

In an effort to stay ahead of the curve, it is no wonder a majority of event organizers are actively implementing digital marketing strategies to promote their events. It is no longer just about planning great topic discussions, but also about creating new memorable experiences for attendees, exhibitors and sponsors. It should come as no surprise that there are dedicated mobile applications developed and designed specifically for these events, where people can focus on participant engagement and networking.

With the rise of mobile apps, event organizers may offer buy-ins to sponsors by featuring them on event apps, providing them with high exposure placements as a means to drive traffic to their businesses and/or brands. As the industry moves away from pens and pads of paper to take notes, attendees arm themselves with internet-connected devices such as tablets and smartphones – which makes for a more interactive relationship with audiences.

  1. Creates visibility for their business/brand

These days, it is no longer enough to simply network at meetings or business occasions. In a world where digital content and social media are fast becoming preferred marketing and advertising platforms for businesses and brands, having a presence at an event position your sponsors’ businesses or brands as prevailing voices in the relevant industries. This includes having their logos featured on event collaterals such as program booklets, backdrops and the event website for brand recognition. In addition, it helps them to focus on the attendees who have demonstrated their enthusiasm for the industry. In fact, in many cases, interested attendees who are eager to find out about sponsors go to them directly, rather than the opposite.

How do you acquire sponsors for your event?

  1. Prepare a sponsorship proposal

Before your initial approach to a potential sponsor, it is important to at least have a sponsorship proposal written which highlights the anticipated impressions that their sponsorship would yield, marketing opportunities at the event, potential sponsorship opportunities available and who your event audiences are. Especially with large corporations, they are far more interested in seeing the value in their monetary support, more than how their money will help you with your event. While you’re at it, be sure to tailor your proposal according to the type of sponsorship package you are offering to your potential sponsor (refer to point 4).

  1. Conduct research on your prospects

It is certainly worth the effort to speculate what you can provide for your sponsors as a way of helping them discern what’s in it for them. As an event organizer, you would want to take time to learn as much as you can about the organizations and companies you intend to pitch to. Knowing who your prospects’ target audiences and key values are, understanding their corporate identities and figuring out their goals in advance puts you in a much better position in pitching a sponsorship opportunity that will surely interest them.

  1. Set different sponsorship types

Among the many steps to selling sponsorships for your event, defining each sponsorship level and the benefits included are the most important factors. Having a wide range of sponsorship levels not only gives interested corporations, companies, and organizations more options to consider a sponsorship program that suits their marketing needs and budget, but they also allow you as an event organizer to monitor the various sponsors and their entitlements depending on their choice of sponsorship buy-ins.

Some sponsorship levels you may want to include are:

  • Publicity in your online marketing or event website
  • Featured advertisements in newsletters and event collaterals
    i.e. program handouts, conference booklets, etc
  • Visibility in your event banner and décor
    i.e. stage backdrop
  • Title sponsorship
  • Tickets to any VIP receptions at the event
  • Reserved tables for sponsors
  1. Follow-up with your prospects

Acquiring sponsors is very much like sales. While it is not always easy and fast with your prospects, it is important to remember to always remain consistent and maintain close contact, especially when you do not hear from your leads right away. Follow-up with calls, emails and even voice messages. Do these in moderation, bearing in mind to always keep your options open as you continue with your constant search of other potential leads.

  1. Nourish your relationships

The way to cultivate your relationships with your sponsors is not by giving them the impression that you only cared about their money. The first thing to do after receiving their cheques is to send thank you letters to your contributing sponsors. Be sure to remind them of their sponsorship benefits in accordance with the sponsorship level they are buying in. It is also likely that your sponsors will attend your event as they would want to make the most of their sponsorship benefits, so make sure they are well taken care of. Photos were taken and videos shot during the event should be shared with your sponsors once the event wraps up. Any other information that evidently reflects the success of the event and impressions you estimated in your proposal should also be included.

Final Note

In summary, with new emerging platforms available that can help expand sponsorship opportunities and produce credible marketing results, you as an event organizer are better equipped to put together a truly cohesive event that not just aligns with the goals you set out to achieve but also allows your sponsors to get their money’s worth. Gone are the days when event sponsorships seem like an unattainable goal for many. The key to succeeding at event sponsorships is more than having the knowledge surrounding it. It is carefully taking into consideration the needs of your sponsors and strategies you have in placed to obtain the best results for your event.

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The Event Planner’s Quick Guide to Conferences (Below 200 Attendees)

The Event Planner’s Quick Guide to Conferences (Below 200 Attendees)

The Event Planner’s Quick Guide to Conferences (Below 200 Attendees)

At first, glance, putting together a 100 – 200 pax conference seems like a walk in the park, and it is certainly so. This guide will show you that even with entry-level experience in the events industry, organizing a small conference is surprisingly easy.

Read on for a deeper insight into how you can plan your first successful event over a period of three months.

90 days before conference

Set up an event landing page

The first step to organizing a conference is to make your event visible for interested participants to discover more information about your event. What better way to do this than to create an event landing page? Regardless of whether they search for your event via search engines or directly from the organizer’s website, this will increase the exposure of your event and help to communicate information.

Blast out your 1st Invitation email

For conferences this small, some organizers may decide to open registration early, and that is fine. However, if you do not have at least an outline of the conference program, you might not want to start asking people to register in advance. Alternatively, organizers can choose to use this time to promote specific conference details such as the when, where and what. Start with your save-the-date messaging so that when you are ready to ask for registrations, you have a clear shot at your prospects’ calendars.

60 days before conference

Set up a registration platform

Setting up registration forms for small-scaled conferences is easy, with just the right amount of custom fields for delegates to provide essential information. By using the GEVME registration platform, any organizer will immediately be given the ability to create professional registration forms in a matter of minutes.

Blast out your 2nd Invitation email

Your registration page should be up and be running by this time, which brings us to our next step in planning a conference: email marketing. You should have enough information on the program to start creating your own series of direct email promotions. Concentrate on communicating the conference’s content and how people who attend will benefit from it. This will better facilitate your interested parties in making a decision.

Remarket your emails

There is a technique we use to drive more attendance to conferences, and it is called Email Remarketing. It is such a simple methodology, yet very few event organizers remember to do this. The idea is to simply send the same email again to the list of people who did not open your previous emails.

Here’s a tip: Use the same email content but change the subject line. Do this only once. You should see a boost in your open rates going up from 22% to 32%.

30 days before Conference

Send out your final Invitation email

With just one month away, we are that much closer to the day of the conference. If you are seeing bad numbers on your current registration count, it is highly possible that there are people who fall in either one of the following categories:

  1. They are interested to attend but haven’t had the time to register
  2. They are sitting on the fence with their decisions
  3. They have no idea what the conference is about
  4. They are simply not interested

Depending on your current registration number, your target audience should be the groups of people who are still undecided about your conference. Talk broadly about the event highlights and mention both keynote speakers and the topics they will be covering the event. The perception of expertise on the given topics of education and content is usually the deciding factor for those who are still deciding to attend.

Send out automated confirmation emails to ticket buyers or main registrants

Once a ticket buyer or registrant has completed the registration and payment is complete, send a confirmation email with a PDF copy of the event ticket with a unique QR code and barcode for onsite registration.

7 days before conference

Close your registration site

Now that you have seen registrants steadily filling up conference seats, the majority of event organizers typically close their registration at this juncture. This will give you sufficient time to tabulate the final list of registered participants, send final confirmations of registration and resolve any last-minute queries.

Compile final list of registered participants

With all the data collated on a cloud-based system like GEVME, the online platform allows you to easily organize your data into customizable reports from attendees’ listings to the list of payments collected. Export them into Excel spreadsheets onto your computer for easy reference and management.

Pre-print name badge designs

By using the GEVME Onsite App, you can personalize name badge designs according to the corporate identity of your conference. Helpful information to put on the badges will include names, titles and institutional affiliations. You may also consider printing different name badge colors for the different categories of registrants to easily differentiate them during the event.

1 day before conference

Set up digital kiosks with GEVME Access

One of the biggest hurdles that event organizers are often faced with is a poor registration process that is both manual and time-consuming. The GEVME Onsite feature strives to provide the ultimate onsite check-in experience by using QR code and barcode features, coupled with digital kiosks to encourage self-check-ins.

Prepare original registration and other event related documents in advance

It is always a good idea to print a copy of the final list of attendees in the event of a technical glitch. Also, event organizers have found it helpful to have copies of the program with the exact time slots of the presentations and breakout sessions as a reference. Keep some to display by the registration counters.

Ensure all on-site digital kiosks are in working order

When your delegates show up to check-in at your event, the last thing you want for your theme is to experience long queue times. To prevent this, it is important to ensure that there are enough people at the check-in desks/tables and that they are familiar with the check-in process to make the onsite experience as seamless as possible. If there are part-timers working at the counters, make sure that one of the conference organizers is present as well in the event of questions from delegates.

Conference Day

Finally, D-day has arrived.

As your delegates check in smoothly and name badges have been distributed without any difficulty or delay using GEVME’s onsite digital kiosks, the next thing to do is to simply enjoy the rest of the conference and know that your efforts put in the past five months have been well deserved.

7 days AFTER conference

Send thank-yous and acknowledgment emails

Once the conference wraps up, thank all attendees involved and conclude the event through an email campaign software – like the GEVME Email Marketing app.

Conduct a post-conference survey

Besides thank you emails, you may also want to send out surveys to your attendees to find out what their experience was like. This should be done no longer than one week after the event as you want their feedback while the event is still fresh in their minds.

We have claimed that planning a small conference can be easy, but nothing counts more than actual experience. With over 10 years worth of knowledge in the business of events, the team at GEVME has nearly seen it all and done it all. This quick guide is your ticket to ensuring that your event stays true to the goals you have set. Not to forget that at GEVME, we have a reliable team of helpers who will assist you at every step of the way when it comes to getting your conference on the road.

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The Event Planner’s Quick Guide for Conferences (200 – 500 Attendees)

The Event Planner’s Quick Guide for Conferences (200 – 500 Attendees)

The Event Planner’s Quick Guide for Conferences (200 – 500 Attendees)

Unless you are an experienced event organizer, you may or may not be faced with putting on a conference and not know where to start.

This timeline is a basic outline of planning a 500 pax conference over a period of five months. While no two events are the same, as is every lead time, budget and target market, there are several steps you can take as an organization that will allow you to plot out and maximize your event’s success.

150 days before conference

Set up a conference website

One of your first tasks is to create a conference page and make it ‘live’ at the earliest time possible. This helps to capture early interest and possible leads, even if all of the event details have not yet been confirmed.

Set up a mailing list and a registration platform

With GEVME, you can learn how to customize your own mailing list and registration platform according to your conference needs and requirements. Target segments effectively with the right message to the right people.

Send out 1st EDM blast

Email is still considered an effective approach by event organizers to create event awareness and drive ticket sales. With your conference site and registration page now ready, you should get your first major email blast out to your invitees, including those who pre-registered (this could be from previous events or other registration channels before.) Use the GEVME Email Marketing App to create smart emails that reach out to your target audience. Open the registration portal to the first wave of registrants.

120 days before conference

Offer early bird pricing or discounts

Utilize the ‘early bird discount’ to encourage people to buy before ticket prices increase. Send an email to notify invitees of this promotion. Feel free to have more than one type of early bird discount at various stages during the pre-event.

Track your email campaign results

You should begin receiving registrations 2 – 5 weeks after your first EDM blast. By using GEVME as your preferred event management system, you will be provided with all the statistics you want in real-time to track and evaluate your campaign performance.

90 days before conference

Send out 2nd EDM blast

We have already shared how effective emails can be as a support tool, helping you get your content directly in front of your audience, and offering them something of value beyond asking them to register for your conference. With the 2nd EDM blast, present new and refreshing content about your conference to get your attendees’ attention.

Need some help with email marketing? Read more about the Dos & Don’ts of Email Marketing to get you on the right track.

Close early bird pricing and discounts

As mentioned earlier, having an expiry to early bird discounts and special pricing helps generate a sense of urgency. A good idea is to send out a notice to undecided invitees as the early bird deadline approaches, and you should see a wave of RSVPs from people wanting to catch the savings while they still can. Drive that attendance rate up!

60 days before conference

Determine your on-site registration procedure

Get in touch with our friendly Account Managers from GEVME and determine ahead of time what portable equipment you have available, and whether you have to rent equipment for on-site registration such as tablets, laptops and name badge printers. The GEVME Onsite App supports the entire event onsite experience by providing the necessary software features and event technology to provide a seamless experience for attendees.

30 days before conference

Final EDM blast

Whether you’ve been marketing for a matter of months or weeks, your event will eventually seem that much closer to you when you least expect it. With just a couple of weeks to go, it is time for your last-push marketing.

Create the final EDM that consists of:

  • event details
  • event highlights
  • updates on featured speakers
  • list of topics
  • and more…

7 days before conference

Close your registration site

Some event organizers like to keep online registration open throughout the event and incorporate any additional on-site registrations or changes directly in their registration system. However, to provide enough time for your organization to prepare for an expected number of attendees, we recommend doing so 1 week prior to your event’s opening date. This maximizes pre-registration opportunities, and also provides you with enough time to calculate numbers for session sizes, total payment received meals and more.

Compile final list of registered participants

Various reports from attendees’ listings to list of payments collected can easily be generated through GEVME and exported to Excel spreadsheets. Stay up-to-date with your attendee data.

Pre-print name badge designs

With the final list of registered attendees downloaded from GEVME’s conference database system, you should be able to generate name tag designs to be printed prior to the day of the conference. With the GEVME Onsite App, create name tag designs with your favored graphic design software and bring that design into our print template. Our GEVME staff will assist you with realizing your design vision.

Keep the name tag layout simple:

  • a small conference logo or title
  • the person’s full name in large, readable letters
  • the person’s institution

Don’t make people squint just to read names on name tags. This is a real event experience killer.

1 day before conference

Set up digital kiosks with GEVME Access

Using the GEVME Onsite feature, you will be able to check your attendees in at your conference for a smooth and hassle-free on-site experience.

Be sure to bring original invoices and any necessary paper forms with you to the conference, even if you are using a computerized system. These forms are a backup when questions or technical difficulties arise. Remember Murphy’s Law – anything that can go wrong will go wrong.

Ensure all on-site digital kiosks and printers are in working order

The best way to coordinate all the details is to walk through the registration process as your delegates would. Picture how they will think and act at each point in the day to solve problems before they arise. Go through the registration process regularly with each of your staff. This also helps to avoid running into unforeseen technical errors.

Conference day

Finally, D-day has arrived. As your delegates check in smoothly and name badges have been distributed without any difficulty or delay using GEVME’s onsite digital kiosks, the next thing to do is to simply enjoy the rest of the conference and know that your efforts put in the past five months have been well deserved.

7 days AFTER conference

Send thank-you’s and acknowledgment letters

In your thank-you notes, be sure to remind your various attendees (speakers, delegates, sponsors, etc) of the event’s success and how they contributed to the event just by being there.

Conduct a post-conference survey

You could send out a questionnaire, email or survey through GEVME. As you thank guests for coming, invite them to share what they liked and disliked about the event. Their feeding will help you greatly in measuring the success of your efforts, and help you improve your future events.

Ensure you have done everything post-conference using a checklist to stay on track.

With the time it takes to plan and organize an event, it can be easy to forget certain important elements that make a conference successful. With GEVME as your event management software, you will be able to seamlessly achieve your vision and make your event an unforgettable experience.

Whether you are looking for something as simple as a single event landing page for registration, event marketing tool, or a one-stop solution, you will be well on your way to getting your conference on the road by choosing GEVME for your event management needs.

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The Event Planner’s Quick Guide for Conferences (Above 500 Attendees)

The Event Planner’s Quick Guide for Conferences (Above 500 Attendees)

The Event Planner’s Quick Guide for Conferences (Above 500 Attendees)

If you have read any of our Event Planner’s Quick Guides for Conferences, you should be familiar with our top tips for getting started on your conference management practices.

However, conferences of a much larger scale typically require a great deal more time to plan. You will require essential skills such as multitasking, attention to detail and great organizational skills. Make your event planning process simpler with a conference planning guide that will keep you on schedule and help map out the blueprints needed for planning a conference of this magnitude.

The following timeline describes all the essential steps to follow in organising your next big event over a period of one year.

300 days prior to Conference

Set up the conference website

Nothing compares to having a digital presence for your conference as a means of capturing interest and sharing information about your event. It is not only considered mandatory, but extremely easy to do with GEVME’s Event Web Builder.

Set up the registration platform

When managing a conference of this scale, an online conference registration system like GEVME is your ticket to creating highly customizable registration forms, fast processing of payments, tracking email campaigns and managing attendees’ database.

Create workshops and breakout sessions through your registration form

Depending on how you intend to promote your event, most large conferences divide the agenda into many short sessions, ranging from workshops to open-floor exhibitions. Managing workshop sign-ups is made easy through your registration form. Set limits on the number of seats available per session. Once you have decided on how much you want to charge per signup, GEVME does the rest for you.

270 days prior to Conference

Publicize on social media

Facebook and Twitter are two of the most popular social media platforms used for event publicity. Creating a Facebook event, for example, allows you to relay important updates to your contacts as well as your organizers. If your event is not by-invite-only, then don’t forget to set your event setting as ‘Public’ to promote more invitations throughout the Facebook community. A Twitter page, on the other hand, works best when featuring an up-to-date stream of news and updates.

Open registration and send out email blasts

Be sure to not take too long to open your registration site for early signups after the registration process has been finalized. Attendance is the single most important factor to the success of your event. The second thing to not forget is running event marketing campaigns alongside the opening of registrations. Even the most popular conferences must effectively market their event to fill every seat in the house.

Offer early bird pricing or discounts

Not only is it conventional to offer early bird tickets, it is also a great way to encourage people to commit to your conference early. Easily set the maximum number of early bird tickets and the end date of the promo using GEVME’s Tickets module.

180 days prior to Conference

Announce first set of conference speakers

One of the most valuable marketing tools you have at your fingertips is the speaker announcement. It is always a good idea to introduce your speakers early on in your event communications, but be strategic about it. Here are some good intervals to consider making speaker announcements:

  • When ticket sales open
  • At the end of early bird discounts
  • One or two weeks before the start of the conference

Track registration numbers

Managing registration becomes more difficult as your event grows in size. This is where an online registration system like GEVME can help you track registration numbers, process payments, and organize data. Export the registration data from GEVME in a registration spreadsheet, noting the total number of registrations made each week.

150 days prior to Conference

Announce the closing of the early bird registration

Do not miss this golden opportunity to announce the closing of early bird sales a week before the closing date as it still remains as one of the most effective marketing and call-to-action tool for driving attendance to an event. Don’t be surprised if you see hordes of people reacting positively.

Announce the updated list of conference speakers

We mentioned a few points before that one of the best moments to announce your updated list of speakers is at the end of the early bird registration. Do so with two to four speakers at a time to draw the attention of your invitees to your conference.

60 days prior to Conference

Remarket your emails

Powered by GEVME, you should be able to analyze all your past email campaigns with a holistic view of the total number of unique opens and clicks of all your recipients. Here is what you can do if you wish to drive more attendance to your conference – engage in Email Remarketing. It is a technique that is used to send the same email again to the list of people who did not open your previous emails. One tip for better results is to use the same email content but change the subject line. Do this only once. You should see a boost in your open rates, going up from 22% to 32%.

30 days prior to Conference

Announce final ticket sales

Four weeks before the conference, you may see a spike in ticket sales similar to the first peak we experienced at the end of the early bird discounts. By now, most of your potential attendees understand that this is their last chance to attend your event and will rush to make a ticket purchase. If you’re lucky, you’ll sell out during this last spike.

7 days prior to Conference

Close registration

In our previous guides for planning a conference, we have shared how most event organizers like to close online registrations one week prior to the event as this gives them time to send final confirmations or reminder emails to registered participants. There are others, on the other hand, who prefer keeping online registrations open throughout. Either way, take this time to ensure all registration forms submitted online have been properly processed.

Compile final list of registered participants

With all the data collated on a cloud-based system like GEVME, the online platform allows you to easily organize your data into customizable reports from attendees’ listings to the list of payments collected. Export them into Excel spreadsheets on your computer for easy reference and management.

Pre-print name badge designs

By using the GEVME Onsite App, you can personalize name badge designs according to the corporate identity of your conference. Helpful information to put on the badges include:

  • Full Names
  • Titles
  • Institutional affiliations

You may also consider printing different name badge colours to represent the different categories of registrants for differentiation during the event.

1 day prior to Conference

Set up registration counters with rented tablets and laptops

Now is the time to make sure all the late nights, physical labor and constant worries pay off – starting with registration. The last thing you want for your event is a poor registration process that is both manual and time-consuming. Provide the ultimate hassle-free onsite check-in experience for your attendees through the use of QR codes and barcodes using the GEVME Onsite feature.

Rent name badge printers for onsite printing

You might think that pre-printing name badges overnight would save you time during the event registration.

Not really. In fact, it can be quite the opposite. GEVME optimizes the registration process by triggering name badge printing the moment your attendees check in.

Provide training for onsite registration

Many months of solid planning and preparation can easily evaporate into thin air if they are followed by the lack of training – especially for onsite registrations. Besides training your registration staff on the check-in process, make sure they know the information needed and how to handle problems, delegates, VIPs, and payment. You want people to stop, register, and move on seamlessly.

Prepare original registration and other event related documents in advance

It is always a good idea to print a copy of the final list of attendees in the event of a technical glitch. Also, event organizers have found it helpful to have copies of the programme with the exact time slots of the presentations and breakout sessions as a reference. Keep some to display by the registration counters. 

7 days AFTER Conference

Send thank-yous and acknowledgement emails

This may be the last task to complete as an event organizer, but it is also one of the most important. Once the conference wraps up, thank all attendees involved and conclude the event through an email campaign software – like the GEVME Email Marketing app.

Conduct a post-conference survey

After all the stress and hard work, now is your chance to find out what you can do better with your next event. While preparing your survey or questionnaire, GEVME allows you to customize your questions easily and capture the best feedback from your attendees by targeting segmented attendees online.

Whether it is a 100 pax seminar or a 1000 pax conference, our go-to guides for event planners is a handy tool for not only keeping you in check and on schedule, but to also provide the much needed assurance that you have not missed out on any important details while planning a conference.

In the end, one of the most rewarding feelings you will experience in putting together a conference this size is the incredible accomplishment of a job well done – considering how overwhelming conference planning may seem to those who have never been involved in similar projects. Let us not forget how great the event industry is, where people share inspiring things, create memorable experiences for one another, and meet new friends.

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