Hey

We’ve all been there.

The website goes live tomorrow. You have 45 speakers confirmed. 

But right now, it’s 2:00 AM, the coffee is cold, and you’re staring at a spreadsheet mess: a 4-page CV from one speaker, a website link from another, and a LinkedIn profile from a third.

You need a 50-word blurb for the app, a formal bio for the website, and a snappy hook for social media. For every single one of them.

This isn't strategic work. It's burnout.

The Hidden Cost of "Just Copy-Pasting"

Let’s quantify what’s happening at 2 AM.
Each bio takes 15 minutes to clean, edit, and adapt. For 45 speakers, that’s 11 hours of pure busywork. Even at $50/hour, that’s $550+ in labor just for bios.

Multiply this across session descriptions, email campaigns, and agenda updates, and one "routine task" becomes dozens of hours per month.

The real cost isn't $550. It’s the opportunity cost. At 2 AM, you aren’t strategizing sponsor partnerships or designing attendee experiences. You’re doing data entry.

Why This Matters in 2026

While 2025 was the year planners experimented with AI, 2026 is the year it becomes an indispensable co-pilot.

• 63% of planners are already using AI to increase engagement.

• Automation is projected to save the industry $15 billion in 2025 alone.

• Teams using AI report up to 30% improvement in ROI.

The organizers without AI aren't just tired—they’re working twice as hard for half the results.

Why Generic AI (ChatGPT) Isn’t Enough

You could paste a LinkedIn profile into ChatGPT right now. But you’d still spend 20 minutes editing it. You’d fix the corporate jargon. You’d adjust the tone. You’d check the character count.

Generic AI treats a healthcare summit like a tech launch. It doesn't know your audience is C-suite, your theme is "Resilience," or your app has a 250-word limit.

You’re not saving time; you’re just shifting when the work happens.

The Shift: Purpose-Built AI

According to 2026 industry trends, the market is moving toward "event-specific AI." Here is the difference:

1. Content That Adapts Context
Instead of repeating the same blurb, an event-specific AI generates a formal version for the web, a punchy version for the app, and a hook for email—instantly tailored to your event’s tone.

2. Agendas That Sync Everywhere
When a speaker drops out 48 hours prior, you don’t update five different systems. 

You update it once, and the website, app, and printed program sync automatically. 

No version controls nightmares.

3. Analytics in Plain English
Instead of manually building slide decks, you ask: "Show me registration revenue by ticket type." 

The system builds the dashboard for you.

4. Real-Time Personalization
At IBM’s AI Summit in Indonesia, real-time AI summarization drove 30–40% adoption rates among attendees. 

That happens when AI understands the event context, not just the text.

The ROI of Sleep

Here is the difference between the two workflows:

The difference isn't just time—it’s psychological. You stop fighting the system and start directing it.

There’s a Better Way

We built Coplanner because we were tired of the manual grind too.

Coplanner is Gevme’s event-specific AI assistant. It doesn’t just write; it understands events.

• Context-Aware: Knows the difference between a keynote and a workshop.

• Channel-Specific: Writes for your app, website, and email automatically.

• Secure: Keeps your data private and under your control.

It handles the "robot work" so you can focus on what makes events meaningful: the stories, the connections, and the experience.

Get early access to Coplanner’s content creation features.
Stop trading sleep for copy edits.

Your future self (and your sleep schedule) will thank you.

See you in the morning,

Team Gevme

P.S. Still writing speaker bios manually? Here's a thought: That's 40+ hours per year your team could spend on strategy, partnerships, or literally anything else. The industry has moved on. Your toolkit should too.